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LOCAL EMERGENCY
PLANNING COMMITTEE BY-LAWS
PREAMBLE These By-Laws shall not be in conflict
with Title III, SARA. BY-LAW ONE NAME AND PRINCIPAL OFFICE This organization shall be known as the BY-LAW TWO PURPOSE AND OBJECTIVES The purposes and objectives of the Local
Emergency Planning Committee are: (a) To hold scheduled public meetings to establish short and long
range plans subject to Title III of the Hazardous Materials Emergency
Preparedness Program. (b) To provide planning, support and focus on the hazardous materials
in fixed facilities and transportation routes by performing a hazards
analysis or updating the current analysis utilized. (c) To give guidance in the development of a County Hazardous
Materials Emergency Plan/Annex that utilizes the expertise, resources and
methods that are cost effective and provide for timely response by the
county. (d) To receive notification from the public on local area mitigation
of hazards and/or problems. (e) To respond to community right-to-know requests. (f) To conduct post-incident evaluation of emergency response with
agencies that were involved. (g) To address preparedness, mitigation, response and recovery from
natural hazards. (h) Incident response to provide unified response and coordination.
Also, in the event of a hazardous materials emergency, a designated LEPC
representative, as designated in the (i) Adopts policy, rules and procedures through resolution to accomplish
the goals and objectives of the LEPC. (j) Issue administrative notices, orders and actions to enhance
compliance with SARA Title III and other laws as applicable. BY-LAW THREE MEMBERS Section 1. Categories of Members. There shall be two categories of members:
Active Members and Associate Members. (a) Active Member.
Attends fifty percent of the meetings held in a twelve (12) month
period. An active member of the LEPC has full voting and other privileges,
and will be, but are not limited to, companies that are required to file a
report to the requirements of SARA Title III and local government agencies. (b) Associate Member.
Any organization in any way interested in the activities of the LEPC
may be admitted as an associate member under such terms and with such
privileges as the Executive Committee may determine. An Associate Member may
participate in meeting discussions. Section 2. Voting. Each active member shall be entitled to
one vote in the affairs of the Committee. Section 3. Duration of Membership. Membership in the Committee may terminate
by voluntary withdrawal as provided in these by-laws. All rights, privileges
and interest of a member in or to the Committee shall cease on termination of
membership. Any member may, by giving written notice of such intention,
withdraw from membership. Withdrawals shall be effective on fulfillment of
all obligations to the date of withdrawal. BY-LAW FOUR MEETINGS Section 1. Meetings. The LEPC shall have regularly scheduled meetings
throughout each calendar year, unless
otherwise ordered by the members of the Executive Committee. Meetings shall
be open to active and associate members. Notice of such meetings, issued by
the Director, shall be sent via email to the last recorded email address of
each member at least seven (7) days before the time appointed for the
meeting. Section 2. Quorum. (a) A voting quorum of the LEPC Committee shall consist of no less
than three members of the Executive Committee
and four other active members. In case there are less than this
number, the presiding officer may adjourn from time to time until a quorum is
present. (b) A voting quorum of the Executive Committee shall be by majority
vote with a minimum of four members present. Section 3. Order of Business. The order of business for meetings may
include: (a) Call to order. (b) Approval of minutes of previous meeting. (c) Unfinished business. (d) New business. (e) Committee reports. (f) Election of officers when scheduled. (g) Adjournment. The order of business may be altered or
suspended at any meeting by a majority vote of the members present. The usual
parliamentary rules as laid down in Robert’s Rules of Order shall govern,
when not in conflict with these by-laws. Section 4. Special Meetings. Special meetings of the Committee may be
called at any time by either the Chair
or Vice-Chair or by the
Director. Seven (7) days notice of any special meeting must be given to the
members of the Committee and the notice must state the meeting objective. BY-LAW FIVE OFFICERS Section 1. Elective Officers. The elective officers of the Committee
shall be a Chair and Vice-Chair. One from the private sector and one from a
government entity. The Chair and Vice-Chair shall be elected by the LEPC
during the October meeting each year. Section 2. Terms. The Chair and Vice-Chair shall take
office immediately upon their election. Chair shall serve a term of one year.
Vice-Chair shall serve a term of one year and then assume the position of Chair
and serve a term of one year or until successors are duly elected. Officers
are eligible for re-election. Section 3. Chair and Vice-Chair. The Chair and Vice-Chair shall be the
Chief Officers of the Committee. The Chair and/or Vice-Chair and Director, or
his designated representative, shall be present at meetings of the Committee
and of the Executive Committee. The Chair and Vice-Chair shall be assigned an
equal number of sub-committees for which each shall act as a member. The
Chair and Vice-Chair shall communicate to the Committee such matters and make
such suggestions that promote the welfare and increase the usefulness of the
Committee and shall perform such other duties as are necessarily incident to
the office. Section 4. Director. The Director of the (a) To give notice of and attend all meetings of the Committee and to
make provisions for the keeping of a record of proceedings. (b) To conduct correspondence and to carry into execution all orders,
votes and resolutions not otherwise committed. (c) To keep a list of the members of the Committee. (d) The LEPC grant will be handled by the Director. All expenditures shall
be approved by a majority vote of the Executive Committee. All expenditures
must be facilitated by the Director and reported back to the LEPC. BY-LAW SIX COMMITTEES Section 1. Executive Committee. The Executive Committee shall consist of
the Chair, Vice-Chair, Director and three Active Members from the LEPC
Committee, as recommended by the Chair or Vice-Chair and voted on by the
LEPC, at a term limited to run concurrent with the Chair’s term. Section 2. LEPC Committee. The LEPC shall consist of but not be
limited to the following agencies, facilities and citizen representatives. Active
voting members will be sought from but not be limited to this list: (1) Chairman (2) Vice Chair (3) Director to the
Committee (4) (5) Health Care Providers (6) Health Department
Representatives (7) UHP Representatives (8) Police Representatives (9) Sheriff Representatives (10) Public-At-Large
Representatives (11) (12) City Fire
Representatives (13) All Tier II Reporting
Businesses (14) City Representatives
(one from each city) (15) Public Official
Representatives (16) Legal Representation (17) Utilities Representative (18) (19) Public Works
Representatives (20) Transportation
(railroad, big carriers, airport) (21) Volunteer Agencies
Representatives (22) State Emergency
Management Representatives (23) News Media
Representatives Section 3. Sub-Committees. The LEPC may have Sub-Committees.
Sub-Committees may be established from time to time by a vote of the active
membership. Terms on sub-committees shall be for two years. Each
Sub-Committee shall have a chairperson, selected by that committee, who shall
be responsible for directing and coordinating the affairs of the committee.
Vacancies that occur on any committee may be filled by the remaining members
for the unexpired term. BY-LAW SEVEN AMENDMENTS These By-Laws may be amended, repealed or
altered, in whole or in part, by a majority vote at any duly organized meeting of the
Committee. These
by-laws revised on March 17, 2008:
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