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MINUTES
BOX ELDER COUNTY COMMISSION
MARCH 07, 2006
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The Board of County Commissioners of Box Elder County, Utah met in a work session at the County Courthouse, 01 South Main Street in Brigham City, Utah at 8:00 a.m. on MARCH 07, 2006. The following members were present:
Clark N. Davis Chairman
Scott Hansen Commissioner
LuAnn Adams Recorder/Clerk/Surveyor
EXCUSED: Suzanne R. Rees Commissioner
The following items were discussed:
UAC Salary Survey – 2006 – Chairman Davis
March 2006 Report From GBS – Peggy Madsen
Assignment Review
Staff Reports
Correspondence
Agenda Review/Supporting Documents
The work session adjourned at 8:59 a.m.
Chairman Davis called the regular session to order at 9:00 a.m. with the following members present, constituting a quorum:
Clark N. Davis Chairman
Scott Hansen Commissioner
LuAnn Adams Recorder/Clerk/Surveyor
EXCUSED: Suzanne R. Rees Commissioner
Ellen Cook offered the prayer.
APPROVAL OF MINUTES
THE MINUTES OF THE REGULAR MEETING OF MARCH 07, 2006 WERE APPROVED ON A MOTION BY COMMISSIONER HANSEN, SECONDED BY CHAIRMAN DAVIS AND UNANIMOUSLY CARRIED WITH THE FOLLOWING CHANGE: UNDER COURTHOUSE HEATING SYSTEM “SURPLUS TO $75,000” WAS CHANGED TO “EXPENDITURES TO $75,000” IN THE AMENDED MOTION.
AGENDA: ATTACHMENT NO. 1
FOLLOW-UP BUSINESS
Utah Association of Counties 2006 Salary Survey – Chairman Davis
Chairman Davis asked that the 2006 Survey be included as an attachment to the minutes.
(See Attachment No. 2 – Survey.)
CONTRACT FOR DOCTOR AT THE JAIL – PEGGY MADSEN
Personnel Director said Dr. Dean Bunderson has served as doctor at the jail for 44 years. He has announced his retirement. Several years ago when Dr. Bunderson had some health problems, Dr. Markeson filled in for Dr. Bunderson at the jail. He has knowledge of the facility, nurse, procedures and jail standards. Sheriff Jensen has spoken with Dr. Markeson who has agreed to contract as the doctor at the jail for $12,000, the same as Dr. Bunderson was contracting for.
MOTION: A motion was made by Commissioner Hansen to appoint Dr. Markeson to complete the calendar year cycle, and to direct Sheriff Jensen to come back with recommendations before the current calendar year regarding staffing of the doctor in the future. The motion was seconded by Chairman Davis and unanimously carried.
County Attorney Hugie and Sheriff Jensen will research the code further regarding the proper bid process.
PRESENTATION OF PILT CHECK – BOB HASENYAGER
Bob Hasenyager, Division of Wildlife resources, presented the commissioners with a check for the 2005 contractual in-lieu tax payment on land the Division of Wildlife Resources owns in Box Elder County. The check was in the amount of $11,049.89. Hunters and anglers provide the money used to pay the in-lieu tax. Mr. Hasenyager said the lands are important to wildlife and to the many hunters and anglers in Box Elder County. He thanked the Commissioners for their support as a partner in managing Utah’s wildlife. He also expressed appreciation to Sheriff Jensen for his coordination.
PUBLIC SAFETY OPERATIONS REVIEW – SHERIFF JENSEN/LYNN YEATES
Sheriff Jensen said Public Safety has 17 budgets totaling $6,988,150. The budgets have helped to trace costs rather than having everything lumped into one dollar amount. The department has 28 deputies, 17 are specific to patrol, 2 civil and 5 detectives including the strike force. Sheriff Jensen said the call volume has increased every year. They handle over 4,000 calls a year. The largest increase is assistance to other agencies and citizen assists.
(See Attachment No. 3 – Incidents Responded To.)
Public Safety contracts with Honeyville and Corinne for one hour per day. They have started assigning a deputy to a town that does not have a police department. That deputy goes to the City Council Meetings and meets on a regular basis with the town leaders in order to stay in touch with what is happening.
The deputies are regular patrol officers in all aspects with some specialties: traffic accident specialist, ATV and snowmobile laws enforcement; SWAT, hostage negotiation, first aid and CPR. Almost all patrol officers have AED’s plus some supervisors. All officers have video, radar and in-car computers in the marked cars. Detectives have specialty training in crime scene investigation, crime scene processing and evidence control/storage and court preparation.
Sheriff Jensen said they are still trying to clear up the homicides they had three years ago, and are currently working on the 21-year old Perry homicide.
Search and Rescue is the oldest volunteer organization in the Sheriff’s Office. They have 40 members. It was started by Sheriff Hyde. The only surviving founding member is Dale Baron.
Scuba Team – approximately 35 members. The team has two medical doctors, Dr. Dibble and Dr. Mackay who volunteer a lot of service.
Horse Posse has approximately 90 members who help at the fair and assist Search and Rescue
The Sheriff’s Department has ATV’s and snowmobiles that the deputies patrol on. Search and Rescue units have ATV’s, snowmobiles, snow cats, command trailer, portable diving tank station, pontoon boats and two airboats. Sheriff Jensen stated that the volunteer groups save the county a lot of money.
Sheriff Jensen said the patrol units average about 30,000 miles per year so vehicles are replaced on a regular basis. The administration vehicles last about 2-3 years based on mileage. The Sheriff’s Department patrols out west on a weekly basis as well as a search and rescue member. Cabins are located in Park Valley, Yost and Grouse Creek.
Dispatch was consolidated three years ago. It is now under state control. The County pays all but $50,000 for the budget, and the county receives 911 Funds from the cities to offset the County costs. We receive approximately $200,000 from 911 Funds.
EMS OPERATIONS REVIEW – LYNN YEATES
Deputy Lynn Yeates reported the Emergency Management Committee was established over two years ago and holds monthly meetings. Most of the organization has attended special education training in Emmitsburg, Maryland on earthquake preparation, homeland security and earthquake
recovery. The Emergency Operations plan is reviewed every 60 days for correctness. Each committee member is expected to know the plan. The EOC Room at the Sheriff’s office is physically set up every three months. Computers and phone systems in the EOC are updated regularly. The School Board and Red Cross are invited to the Emergency Management Committee meeting and Red Cross is now attending. Debris Management has now been added to EOC/EMC group for mitigation efforts. Deputy Yeates stated that neighborhood watch talks now include homeland security, flood prevention, earthquake prevention and awareness programs.
Lynn Yeates is LEPC Secretary, with the help of Kathy Conrad, as well as maintaining Tier Two reports in written and electronic form for the year. The Emergency Manager Grant Program for 2006 pays one-fourth of Lynn Yeates and Kathy Conrad’s salary for the year. There is mandatory training for Deputy Yeates at a professional development level as well as three year exercise and planning documents. Four reports plus updates are required per year. Without completion, no funding is awarded.
Park Valley and Grouse Creek Ambulance are now basically certified. Park Valley is going to intermediate this year. They received four calls for the month of February. There were more calls last month than last year. There are three training officers for both services.
Homeland security grants for 2006 will be 50% less. They are concentrating on threat-risk assessment issues. Bigger cities and areas will reap the benefits. Mitigation plans are being reviewed, and the threat risk assessment is being reviewed. An earthquake training class is scheduled for county/city leaders March 21. There are three NIMS classes scheduled over the next three months.
Deputy Yeates informed the Commissioners that flooding issues are starting again. Deputy Yeates and Garth Day are reviewing all the places that flooded last year on a monthly basis. The Health Department is dealing with the bird flu pandemic and also West Nile.
NAF ROAD – EARL BURKE HEATON
D. J. Stanger, Denise Stanger and Burke Heaton came before the Commissioners. Mr. Heaton said they were here four months ago and reported the Naf Road was being neglected. They asked the County to try and look at it. It has now been four months since that time. The road grader started last Monday. It took the County eight months to work on the road from one grader worker to another one. Mr. Heaton said the Commissioners feel like the truck haulers are causing the problem, but he feels the hunters are the problem. He said the tonnage sign that is in place makes it so everyone is breaking the law. Mr. Heaton said the hunters are making 100 trips a day across the road on weekends. When it is frozen, it is o.k., but if it rains it is hard on the road. The hunting season used to be for nine days. It is now 60 days, and the boys do nothing but run up and down the road. Mr. Heaton said the problem is neglect, and he showed the Commissioners pictures of road neglect.
D.J. Stanger works in Yost and travels the road quite often. He said the road is pretty good this morning, but earlier it was terrible. He said they have called and complained about the potholes. The road still has not been fixed. He said the rock trucks have been there for a long time, and the roads have not been this rough. D. J. does not think it is the rock trucks that are causing the problems.
Commissioner Hansen said the County couldn’t fix the roads when they are frozen or powder dry. They must be fixed after it rains. The problem is they need to fix every road and Box Elder County has 1,100 miles of gravel road and every one of them got wet the same day. Commissioner Hansen would like to get some money from the state to fix the roads.
Denise Stanger said she works at the City of Rocks and the last statistics show they receive 80,000 visitors a year and the bulk of them are traveling the road in the summer.
Sheriff Jensen said he has requested that the highway patrol conduct periodical weight checks.
Road Superintendent John Collom still feels it is the rock trucks. The Commission and John traveled the roads a couple of weeks ago. They received a call that the road was in terrible shape. Mr. Collom said they had no problem driving up and down the road. Mr. Collom explained that the sign is to control the rock trucks. Mr. Collom pulled another guy from the Snowville area to help Tom with the road.
D.J. Stanger said it is hard to understand why the road was good when Reggie was taking care of the roads and they are not good now.
WARRANT REGISTER – COMMISSIONERS
The warrant register was signed, and the following claims were approved for payment: Claims 42375 thru 42382 in the amount of $16,171.57. Claims 42383 thru 42409 in the amount of $40,415.85. Claims 42410 thru 42478 in the amount of $87,698.60. Claims 33865, 34194, 34195, 35085, 38087, 36147, 38472, 39221, and 39387 were voided.
PERSONNEL ACTIONS – COMMISSIONERS
SHERIFF DEPT: Alexander Evans, compensation change, effective 11/09/2005
SHERIFF DEPT: Kenneth Sheridan, compensation change, effective 03/07/2006
SHERIFF DEPT: William Burns, compensation change, effective 03/13/2006
SHERIFF DEPT: Jonathan C. Whiteley, compensation change, effective 02/25/2006
SHERIFF DEPT: Stephanie Gill, compensation change, effective 03/08/2006
SHERIFF DEPT: Kent Wiggins, compensation change, effective 03/13/2006
RECORDER/CLERK: Chad Montgomery, new-hire, effective 03/06/2006
COUNTY ATTY: Shelby Stephensen, compensation change, effective 02/15/2006
ASSESSOR/TREAS: Sherry Rushton, compensation change, effective 03/15/2006
ROAD: Darin Andreasen, new hire, effective 03/01/2006
ASSIGNMENT REVIEW - COMMISSIONERS
The Commissioner reviewed assignments.
PUBLIC HEARING FOR RAVENBERG/BLUE CREEK RANCH AGRICULTURAL PROTECTIONS
Chairman Davis declared the public hearing open at 10:00 a.m. He said the purpose of the public hearing is to receive input regarding agricultural protection zones.
(See Attachment No. 4 – Attendance List.)
County Planner Garth Day said the Blue Creek Ranch Agricultural Protection application is located west of Portage. The petition contains approximately 1,900 acres. The Planning Commission acted on it in December 2005 and recommended approval. It meets all the requirements of the state law and appears viable for agriculture production and there are not any foreseeable changes in the anticipated trends in the area. The soil conservation district also recommended approval.
Chairman Davis asked for input by the public. There was no input.
MOTION: A motion was made by Commissioner Hansen to close the public hearing. Chairman Davis seconded the motion. The public hearing closed at 10:23 a.m.
RESOLUTION #06-05/RAVENBERG APGRICULTURAL PROTECTION – COMMISSIONERS
MOTION: A motion was made by Commissioner Hansen to approve resolution #06-05, a resolution approving a proposal to create an agriculture protection area known as the Ravenberg proposal. The motion was seconded by Chairman Davis and unanimously carried.
RESOLTUION #06-06/BLUE CREEK RANCH AGRICULTURAL PROTECTION – COMMISSIONERS
MOTION: A motion was made by Commissioner Hansen to approve Resolution #06-06, a resolution approving a proposal to create an agriculture protection area known as Blue Creek Ranch proposal. The motion was seconded by Chairman Davis and unanimously carried.
EXECUTIVE SESSION
Strategy session to discuss the purchase, exchange, or lease of real property when public discussion of the transactions would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms.
MOTION: At 10:54 a.m. a motion was made by Commissioner Hansen to move into an executive session to discuss real property. The motion was seconded by Chairman Davis and unanimously carried.
MOTION: At 11:15 a motion was made by Commissioner Hansen to reconvene into regular Commission Meeting. Chairman Davis seconded the motion, and regular Commission Meeting was reconvened.
Chairman Davis explained that there was discussion on real property.
ADJOURNMENT
A motion was made by Commissioner Hansen to adjourn. Chairman Davis seconded the motion, and the meeting adjourned at 11:16 a.m.
ADOPTED AND APPROVED in regular session this14th day of March 2006.
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Clark N. Davis, Chairman
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Scott Hansen, Commissioner
ATTEST:
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LuAnn Adams, Recorder/Clerk/Surveyor
The following items were discussed Work Session after Commission Meeting had adjourned:
Travel Policy
IT Policy
The work session adjourned at 12:17 p.m.