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MINUTES
BOX ELDER COUNTY COMMISSION
NOVEMBER 29, 2005
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The Board of County Commissioners of Box Elder County, Utah met in a work session at the County Courthouse, 01 South Main Street in Brigham City, Utah at 8:00 a.m. on NOVEMBER 29, 2005. The following members were present:
Scott Hansen Chairman
Clark N. Davis Commissioner
Suzanne R. Rees Commissioner
LuAnn Adams Recorder/Clerk/Surveyor
The following items were discussed:
Tax Increase Implication – Monte Munns/Shaun Thornley/Roger Handy
Personnel NACO Discount Prescription Card – Peggy Madsen
Vehicle Ordinance – John Collom
Assignment Review – Commissioners
Staff Reports
Correspondence
The work session adjourned at 8:59 a.m.
The regular session was called to order by Chairman Hansen at 9:00 a.m. with the following members present, constituting a quorum:
Scott Hansen Chairman
Clark N. Davis Commissioner
Suzanne R. Rees Commissioner
LuAnn Adams Recorder/Clerk/Surveyor
The prayer was offered by Commissioner Rees.
APPROVAL OF MINUTES
THE MINUTES OF THE REGULAR MEETING OF NOVEMBER 22, 2005 WERE APPROVED AS WRITTEN ON A MOTION BY COMMISSIONER DAVIS, SECONDED BY COMMISSIONER REES AND UNANIMOUSLY CARRIED.
AGENDA: ATTACHMENT NO. 1
FOLLOW-UP BUSINESS
Commissioner Rees said the County needs an ordinance regarding parking on county roads on snowy days because of the problem with parked cars.
MOTION: A motion was made by Commissioner Davis to authorize and approve the drafting of an ordinance regarding parked cars on county roads on snowy days. The motion was seconded by Commissioner Rees and unanimously carried.
Sgt. Jim Summerill asked the Commissioners for permission to send Jackie Potter to attend Hostage and Crisis Negotiation School in Las Vegas, Nevada. The cost will be $794.40.
MOTION: A motion was made by Commissioner Davis to approve the out-of-state travel for Jackie Potter December 6-9 in Las Vegas, Nevada to attend a Hostage and Crisis Negotiation School. The motion was seconded by Commissioner Rees and unanimously carried.
RESOLUTION NO. 05-17/APPOINTING MEMBERS TO THE UPPER BEAR RIVER VALLEY STORM DRAINAGE & FLOOD CONTROL CITIZEN’S ADVISORY COMMITTEE – GARTH DAY
County Planner Garth Day explained that this was a follow-up item from last week regarding the flooding in North Garland. He said Resolution No. 05-17 appoints citizens to the Advisory Committee. It is recommended that Sherm Richins be appointed as Chair and Brent MacFarlane as Vice-Chair. He said there is a sunset provision of two years in the resolution. It also makes available John Collom, Lynn Yeates and Garth Day to perform staff duties.
MOTION: A motion was made by Commissioner Rees to approve Resolution 05-17, a resolution appointing members to the Upper Bear River Valley Storm Drainage and Flood Control Citizen’s Advisory Committee. The motion was seconded by Commissioner Davis and unanimously carried. (See Attachment No. 2 – Resolution 05-17.)
Commissioner Davis said as a Commission we are reluctant to become in the municipal service business. He thinks we need to be cautious to provide municipal-type services in the County at the risk of showing favoritism for one area over another.
Chairman Hansen said that is a point well taken, and at this time the Commission has only offered in-kind services, no money.
Garth Day said the overall goal is to have a special service district set up.
CONTRACT FOR INDIGENT CAPITAL DEFENSE COUNSEL SERVICE – AMY HUGIE
County Attorney Amy Hugie presented the Commissioners with a Contract for Indigent Capital Defense Counsel Services which the state sent. It needs to be approved and authorized by the County Commission so the state can pay for the cost of the public defenders for the Perry Murder Case. The contract will be in effect for the duration of the case.
MOTION: A motion was made by Commissioner Rees to accept the contract for the Indigent Capital Defense Counsel Service. The motion was seconded by Commissioner Davis and unanimously carried.
The Commissioners took a recess at 9:26 a.m. and reconvened at 9:35 a.m.
RESOLUTION NO. 05-18/JOINTLY-RUN LANDFILL – AMY HUGIE/GINA ALLEN
MOTION: A motion was made by Commissioner Rees to approve Resolution No. 05-18, a resolution approving an Interlocal Agreement by and among Box Elder County, Logan City, Wasatch Integrated Waste Management District and Weber County for exploring the feasibility of a jointly run landfill. The motion was seconded by Commissioner Davis and unanimously carried. (See Attachment No. 3 – Resolution No. 05-18.)
PERSONNEL VACATION CARRYOVER – PEGGY MADSEN
Personnel Director Peggy Madsen prepared a memo stating that 80 hours are all that are allowed for vacation carryover and the cut-off date is January 07, 2006. She also mentioned that as employees use vacation, they also earn it. She also explained to the Commissioners that there are three pay periods in December and because of the Holidays; time cards must be turned in by December 22.
MOTION: A motion was made by Commissioner Davis to adopt the policy explained by Personnel Director Peggy Madsen that the cutoff for utilization of vacation will be January 07, 2006, and the time to turn time cards in for the third pay period in December is December 22. The motion was seconded by Commissioner Rees and unanimously carried.
WARRANT REGISTER – COMMISSIONERS
The warrant register was signed, and the following claims were approved for payment: Claims 40789 thru 40901 in the amount of $416,872.55.
PERSONNEL ACTIONS – COMMISSIONERS
SHERIFF DEPT: Richard Todd Bills, compensation change, effective 11/30/2005
SHERIFF DEPT: Lawrence C. Maughan, compensation change, effective 12/11/2005
SHERIFF DEPT: Kevin Potter, compensation change, effective 11/17/2005
SHERIFF DEPT: Alicia Toscano, separation, effective 11/02/2005
EXTENSION DEPT: Shauna Petersen, compensation change, effective 11/08/2005
ROAD DEPT: Curtis L. Packer, compensation change, effective 11/09/2005
ROAD DEPT: Jesse Tarver, separation, effective 11/23/2005
ASSIGNMENT REVIEW - COMMISSIONERS
The Commissioners reviewed assignments.
ADJOURNMENT
A motion was made by Commissioner Rees to adjourn. Commissioner Davis seconded the motion, and the meeting adjourned at 10:45 a.m.
ADOPTED AND APPROVED in regular session this 6th day of December 2005.
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Scott Hansen, Chairman
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Clark N. Davis, Commissioner
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Suzanne R. Rees, Commissioner
ATTEST:
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LuAnn Adams, Recorder/Clerk/Surveyor
The following Items were discussed in Work Session after Commission Meeting had adjourned:
Property Tax Collection from 1999 Forward – Commissioner Davis
Personnel Policies – Peggy Madsen
The Work Session adjourned at 11:45 a.m.