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MINUTES
BOX ELDER COUNTY COMMISSION
SEPTEMBER 27, 2005
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The Board of County Commissioners of Box Elder County, Utah met in a work session at the County Courthouse, 01 South Main Street in Brigham City, Utah at 8:00 a.m. on SEPTEMBER 27, 2005. The following members were present:
Scott Hansen Chairman
Clark N. Davis Commissioner
LuAnn Adams Recorder/Clerk/Surveyor
EXCUSED: Suzanne R. Rees Commissioner
The following items were discussed:
Renewal/Fire Department Contract – Greg Martz
Assignment Review – Commissioners
Staff Reports
Correspondence
The work session adjourned at 8:59 a.m.
Chairman Hansen called the regular session to order at 9:00 a.m. with the following members present, constituting a quorum:
Scott Hansen Chairman
Clark N. Davis Commissioner
LuAnn Adams Recorder/Clerk/Surveyor
EXCUSED: Suzanne R. Rees Commissioner
Chairman Hansen offered the prayer.
APPROVAL OF MINUTES
THE MINUTES OF THE REGULAR MEETING OF SEPTEMBER 20, 2005 WERE APPROVED AS WRITTEN ON A MOTION BY COMMISSIONER DAVIS, SECONDED BY CHAIRMAN HANSEN AND UNANIMOUSLY CARRIED.
AGENDA: ATTACHMENT NO. 1
MOTION: A motion was made by Commissioner Davis to approve out-of-state travel for Detective Doug Spencer to attend a three-day school taught by the FBI entitled Crime Scene, Custody and Court Testimony October 11-14 in Glenwood, Colorado. The motion was seconded by Chairman Hansen and unanimously carried.
This item was cancelled.
BAILIFF SERVICES CONTRACT/SECURITY SERVICES AGREEMENT – AMY HUGIE/COMMISSIONERS
Sheriff Jensen asked for renewal of the Bailiff Services Contract and Security Services Agreement with the State of Utah. Sheriff Jensen said this is the same contract that has been in place for many years. County Attorney Hugie stated she has reviewed the agreement and does not have a problem with it.
MOTION: A motion was made by Commissioner Davis to approve the Bailiff Service Contract in the amount of $67,200 and the Security Services Agreement in the amount of $75,000 with the State of Utah, effective July 1, 2005-June 30, 2006 and to authorize Chairman Hansen to sign. The motion was seconded by Chairman Hansen and unanimously carried.
FINANCIAL REQUEST AND FOLLOW-UP – ERIC PACKER
Eric Packer, Executive Director, brought in final invoices on insulation for plumbing underneath the Bear River Care Center, a new dryer and a steam table in the amount of $10,806. He also submitted a bill to put in a sidewalk on the south end of the care center for emergency egress purposes in the amount of $927.50.
Mr. Packer also discussed some other requests to see if they would qualify.
MOTION: A motion was made by Commissioner Davis to approve the expenditures for $10,806 and $927.50 and refer Eric Packer to County Auditor Roger Handy to receive reimbursement for the approved items and to see if the other requests will qualify. The motion was seconded by Chairman Hansen and unanimously carried.
USU EXTENSION ACTIVITIES REPORT – MIKE PACE/LYLE HOLMGREN/ANN HENDERSON
Ann Henderson, Home Economist, said she has focused on 4-H activities through the summer.
They had a first-time sewing camp for beginning sewers. The camp went for nine days, and there was a session in Tremonton and Brigham. There were 32 kids that participated. They are having requests to do a second-level camp.
They had a Start-Smart Camp to learn about money. There were nine participants. They will also do this camp again next year.
They had a traditional contest entitled, Decorate Duds where the kids embroidered, painted or added onto clothes and then had a fashion show. The most creative was the winner. Twenty-two participants went on to the state contest. First and second place were won on the state level. Caroline Kennedy won an embroidery sewing machine and Shirstine Bruist won a serger.
In the food area they had meal preparation, egg preparation and dairy foods.
Ann said they had 75 volunteers that worked at the County Fair.
There were 270 kids that entered 867 exhibits. Last year the fair had 500 more exhibits, and this year they came back with the progression up if you leave 2004 out. There were 77 kids selected to take exhibits to the state fair. They received 18 rosettes.
Ms. Henderson said Box Elder County has a good reputation with high quality. She felt it was a really good summer, and there were good activities with the kids.
There was a food drive for the food pantry, and the kids brought in 350 pounds of food. The kids contributed and donated to the pantry as a service project.
A second service project is organized statewide for 4-H’ers to contribute to the victims of Hurricanes Katrina and Rita. They are asking the kids to donate their premium money from the state fair. The kids are also writing letters of support.
Extension Agent Lyle Holmgren said he is working with one of the professors at the college to gather information on retained ownership for beef cattle, whether to sell or hold onto their calves. They are developing a few guidelines for the producers to determine whether it is feasible to sell or hold onto their calves.
Lyle said Commissioner Rees had a big part in improving the road up Immigration Canyon. She obtained a grant for $17,000 and the Franklin County Road Department fixed the road. It has made a big improvement to the campsite.
There were 571 youth that participated in the Junior Livestock Program.
It is the largest Junior Livestock Show in Utah. No other show has that many youth involved. The support can be contributed to the community, to businesses and individuals willing to support the program.
The livestock sale raised $504,000, which is down from last year. Part of the reason is they had fewer cattle and the economy has taken a toll on the ranchers and farmers. Lyle is in the process of gathering carcass information from the animals. They will put together the carcass information. This information is a real benefit to understand the market value of the animals.
They put together a DVD to help the young people understand even though they are raising the animals for the county fair they make it to the food chain and to make sure they are raising the animals in a way that they are not giving medications or injections to jeopardize the safety of their product. They are responsible to bring in a safe product.
Lyle Holmgren said they appreciate the support from the Commissioners for the extension programs. He said it takes a little bit of money to go see the projects during the summer time, but helping the youth with their projects is what makes a successful experience.
County Agent Mike Pace said Box Elder County put on a Utah Onion Field Day Tour that involved producers from Box Elder, Weber and Davis.
There were 75 producers, agency personnel and company representatives.
They looked at onion management research and variety trials. They also looked at management strategies. It was a really good field day.
They have a safflower variety trial, with 12 different varieties and four different duplications. Different seed companies sent all the variety trials.
In fruit production the Extension Office has put out 16 different pest advisors for the County for fruit production and 14 for homeowners. They can call on a telephone line and hear the message. They can go to a web page and get the same information. They try to update twice a week so the growers can see where and when to spray and when to stop spraying.
Lyle Holmgren said the after-school program is starting up this fall and again next spring. They were successful in getting a CDBG Grant to help fund the program. They are hoping to get the program into every elementary school in the county.
RESOLUTION TO AUTHORIZE THE TRANSFER OF PROPERTY TO RDA – GARTH DAY
County Planner Garth Day said we need to authorize Chairman Hansen to sign a deed to the property currently known as the racetrack property to the road for the purpose of transferring it to the RDA to start negotiations with Brigham City or another private developer for the disposal of the property. The resolution must go through a 15-day notice period. The notice period puts the public on notice and then a warranty deed can be executed back to the RDA and the county can sign an interlocal agreement and start negotiations with Brigham City or a developer.
Mr. Day explained Box Elder County used the property as a landfill about 10 years ago. Since they built the off-ramp, it added some significant value to the property. By transferring the property to the RDA, the county will have more flexibility to dispose of it.
MOTION: A motion was made by Commissioner Davis to adopt Resolution No. 05-13, a resolution authorizing the Chairman of the County Commission to execute a deed conveying property to the Box Elder Redevelopment Agency. The motion was seconded by Chairman Hansen and unanimously carried.
(See Attachment No. 02 – Resolution 05-13.)
MILEAGE REIMBURSEMENT RATE – COMMISSIONER DAVIS
Commissioner Davis said the county’s policy is to comply with IRS guidelines for the mileage allowance. He said that allowance is usually not adjusted in mid-year, but this year it went from 40.5 cents to 48.5 cents, effective September 1.
MOTION: A motion was made by Commissioner Davis to reaffirm our policy to adhere and follow the IRS guidelines for the mileage allowance and adjust to 48.5 cents, effective September 1, 2005. The motion was seconded by Chairman Hansen and unanimously carried.
WARRANT REGISTER – COMMISSIONERS
The warrant register was signed, and the following claims were approved for payment: Claims number 39685 thru 39717 in the amount of $421,103.11. Claims number 39718 thru 39830 in the amount of $216,931.18. Claims number 39715 & 39629 were voided.
PERSONNEL ACTIONS – COMMISSIONERS
SHERIFF DEPT: Juan M. Trujillo, compensation change, effective 09/29/2005
SHERIFF DEPT: Austin Bowcutt, compensation change, effective 09/20/2005
SHERIFF DEPT: Brent Lynn Powell, new hire, effective 09/26/2005
BLDG INSPECT: Rick Williams, compensation change, effective 09/13/2005
FAIRGROUNDS: Christopher Linford, separation, effective 08/27/2005
ROAD DEPT: Preston Steed, separation, effective 08/19/2005
ROAD DEPT: Clark Weidman, compensation change, 09/23/2005
ROAD DEPT: Eddie Shawn Nicholas, compensation change, 09/12/2005
ASSIGNMENT REVIEW - COMMISSIONERS
The Commissioners reviewed assignments.
ADJOURNMENT
A motion was made by Commissioner Davis to adjourn. Commissioner Hansen seconded the motion, and the meeting adjourned at 10:23 a.m.
ADOPTED AND APPROVED in regular session this 4th day of October 2005.
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Scott Hansen, Chairman
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Clark N. Davis, Commissioner
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Suzanne R. Rees, Commissioner
ATTEST:
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LuAnn Adams, Recorder/Clerk/Surveyor
The following items were discussed in Work Session after Commission Meeting had adjourned:
Personnel
The Work Session adjourned at 11:17 a.m.