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MINUTES
BOX ELDER COUNTY
COMMISSION
NOVEMBER 09, 2004
The Board of County
Commissioners of Box Elder County, Utah met in a work session at the County
Courthouse, 01 South Main Street in Brigham City, Utah at 8:00 a.m. on NOVEMBER
09, 2004. The following members
were present:
Suzanne
R. Rees Chairman
Clark N. Davis Commissioner
Diane Fuhriman Deputy Recorder/Clerk
The following items
were discussed:
1. State Agriculture
Inspector Lease Report Commissioner Davis
2. Landfill
3. Golden Spike
Empire/New Appointment Susan Thackeray
4. Gross Retail Sales
Susan Thackeray
5. National Forest
Service Denton Beecher
6. Mineral Lease Money
Roger Handy
7. Insurance Committee
Peggy Madsen
8. Staff Reports
9. Assignment Review
Commissioners
The work session
adjourned at 8:59 a.m.
The regular session
was called to order by Chairman Rees at 9:00 a.m. with the following members
present, constituting a quorum:
Suzanne
R. Rees Chairman
Clark N. Davis Commissioner
Diane Fuhriman Deputy Recorder/Clerk
EXCUSED: Scott Hansen Commissioner
LuAnn
Adams Recorder/Clerk
The prayer was
offered by Commissioner Davis.
APPROVAL OF MINUTES
THE MINUTES OF THE
REGULAR MEETING OF OCTOBER 26, 2004 WERE APPROVED ON A MOTION AS WRITTEN BY COMMISSIONER DAVIS, SECONDED BY CHAIRMAN REES AND UNANIMOUSLY CARRIED WITH
THE FOLLOWING CHANGE: UNDER SCHEDULE PUBLIC HEARING FOR BOTHWELL, THE WORD
MORITORIUM WAS CHANGE TO COMMUNITY PLAN.
AGENDA: ATTACHMENT
NO. 1
FOLLOW-UP BUSINESS
MOTION: A motion was made by Commissioner Davis to authorize the chair to sign in approval of the Commission recognizing the changes of Commissioner Clark Davis to replace Commissioner Suzanne Rees, Nikki Anderson, Bear River Area Chamber of Commerce to replace Blaine Williams and Joan Hammer, Box Elder County Tourism to replace Beth Gurrister. The motion was seconded by Chairman Rees and unanimously carried.
Gross Retail Sales
Susan Thackeray
Susan Thackeray, Project Coordinator/Economic Development informed the Commissioners that Brigham City and Box Elder County would like to be able to do a retail leakage study. The information obtained from that study would be confidential and needs to be kept confidential. Ms. Thackeray asked the Commissioners to sign a letter stating Box Elder Countys commitment of confidentiality.
MOTION: A motion was made by Commissioner Davis to authorize the chair to sign the letter that will commit to maintain the confidentiality of information obtained by a retail leakage study. The motion was seconded by Chairman Rees and unanimously carried.
Lease Agreement Amendment/Department of Agriculture
Commissioner Davis
MOTION: A motion was made by Commissioner Davis to approve the lease agreement amendment for the Department of Agriculture, and recommends the Commission sign the two-year agreement, with the discretion that the County reserves the right to re-locate the Ag Inspectors office to another location within the building. The motion was seconded by Chairman Rees and was unanimously carried.
Personnel Director Peggy Madsen prepared a letter that
will serve as an introductory page for the Box Elder County Employees Handbook
that deals with insurance for 2005. Ms. Madsen also informed the
Commissioners of the recommendations from the Insurance Committee for 2005.
(See
Attachment No. 02 2005 Insurance.)
MOTION: A motion was made by Commissioner Davis to sign the letter for the Box Elder County
Benefit Package Handbook, explaining the choices of compensation. The motion was seconded by Chairman Rees and unanimously carried.
MOTION: A motion was made by Commissioner Davis to approve the recommendations from the
Insurance Committee for 2005. The
motion was seconded by Chairman Rees
and unanimously carried.
MOTION: A motion was made by Commissioner Davis that the Personnel Director be authorized to
sign the Summary Plan Description for the Box Elder County Employee Dental
Plan. The motion was seconded by Chairman Rees and unanimously carried.
CONTRACT FOR FINANCIAL ADVISORY SERVICES WITH ZIONS BANK PUBLIC FINANCE ROGER HANDY
Roger Handy, County Auditor, said there has been a verbal
agreement with Zions Bank, represented by Vice President Jon Bronson, to be Box
Elder Countys financial advisor. Mr.
Handy stated that we are now ready to finalize that agreement with a
contract. County Attorney Amy Hugie has
reviewed the contract and Mr. Handy recommends the contract be signed.
MOTION: A motion was made by Commissioner Davis to sign the agreement for financial advisory services with Zions Bank for a period of four years and that it can be renewed beyond that in increments of two, two-year periods. The motion was seconded by Chairman Rees and unanimously carried.
APPOINTMENT OF
COUNTY REPRESENTATIVE TO UTAH COUNTIES INSURANCE POOL ANNUAL MEETING ROGER
HANDY
MOTION: A motion was made by Commissioner Davis to sign Resolution #04-21 appointing Roger
Handy, County Auditor as the County Representative to Utah Counties Insurance
Pool and Peggy Madsen to be named as alternate. The motion was seconded by Chairman
Rees and unanimously carried.
(See Attachment No. 03 Resolution #04-21.)
WARRANT REGISTER
COMMISSIONERS
The warrant register was signed, and the following claims
were approved for payment: Claims
number 34225 thru 34231 in the amount of
$753.41. Claims number 34232 thru 34338 in the amount of $175,682.26.
Claims number 34339 thru 34368 in the amount of $317,332.34. Claims number 34369 thru 34426 in the amount
of $85,492.63.
PERSONNEL ACTIONS
COMMISSIONERS
SHERIFF DEPT: Michael Colvin, compensation change, effective 11/08/2004
Stephen Francis, compensation change, effective 11/03/2004
Scot T. Lewis, promotion, effective 11/01/2004
Paul J. Newey, separation, effective 11/04/2004
F. Tucker Jennings, compensation change, effective 11/04/2004
LANDFILL: John L. Hansen,
separation, effective 10/23/2004
Mary
Warren, separation, effective 11/08/2004
AUDITOR: Patricia Checketts,
separation, effective 11/05/2004
Heidi
Fowler, new hire, effective 11/01/2004
FAIRGROUNDS: Westin Shaffer, separation,
effective 10/22/2004
OTHER BUSINESS
Fantasy At The Bay
Susan Thackeray
Ellen Freeman, Fantasy At The Bay, extended an invitation to the opening of the Fantasy At The -Bay Drive-thru Christmas Light Park on November 15, 2004 from 5:30 10:30. Ms. Freeman stated there is going to be fireworks on New Years Eve at 9:00 p.m. that will be free to the public.
The Fantasy At The Bay Hours are Sunday thru Thursday 5:30 10:00 p.m., Friday and Saturday 5:30 10:30 p.m. at a cost of $5.00 per carload.
National Forest Service Denton Beecher
Denton Beecher, County Surveyor, presented the Commissioners with a modified version of the original Proposed 2004 Forest Service Roadless Rule response letter. The original letter was modified to include that we have no existing roadless areas in the forests located within our County and that we refer to the access management plan and that we are agreeing in concept to the proposed rule.
MOTION: A motion was made by Commissioner Davis to approve signing the Proposed 2004 Forest Service Roadless Rule response letter as drafted by Denton Beecher. The motion was seconded by Chairman Rees and unanimously carried.
EXECUTIVE SESSION
MOTION: At 9:45 a.m. a motion was made by Commissioner Davis to move into an executive
session to discuss the character, professional competence or physical or mental
health of an individual. The motion was
seconded by Chairman Rees, and the
motion was unanimously carried.
MOTION: At 10:20 a.m. a motion was made by Commissioner Davis to reconvene into regular
Commission Meeting. Chairman Rees seconded the motion, and
regular Commission Meeting was reconvened.
Chairman Rees
explained that there was a discussion on the character, professional competence
or physical or mental health of individuals.
ADJOURNMENT
A motion was made
by Commissioner Davis to adjourn. Chairman
Rees seconded the motion, and the meeting adjourned at 10:25 a.m.
ADOPTED AND
APPROVED
in regular session this 16th day of November 2004.
_______________________________
Suzanne R. Rees,
Chairman
_______________________________
Clark N. Davis,
Commissioner
ATTEST:
__________________________
LuAnn Adams,
Recorder/Clerk