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MINUTES
BOX ELDER COUNTY
COMMISSION
SEPTEMBER 14, 2004
The Board of County
Commissioners of Box Elder County, Utah met in a work session at the County
Courthouse, 01 South Main Street in Brigham City, Utah at 8:00 a.m. on SEPTEMBER
14, 2004. The following members
were present:
Suzanne R. Rees Chairman
Clark N. Davis Commissioner
Scott Hansen Commissioner
LuAnn Adams Recorder/Clerk
The following items
were discussed:
1. Fire Department
Update – Greg Martz
2. Pioneer Care Center
– Garth Day
3. Assignment Review –
Commissioners
4. Staff Reports
5. Correspondence
6. Family Day
Proclamation – Lorna Ravenberg
The work session
adjourned at 8:59 a.m.
The regular session
was called to order by Chairman Rees at 9:00 a.m. with the following members
present, constituting a quorum:
Suzanne
R. Rees Chairman
Clark N. Davis Commissioner
Scott Hansen Commissioner
LuAnn Adams Recorder/Clerk
Chairman Rees
offered the prayer
APPROVAL OF MINUTES
THE MINUTES OF THE
REGULAR MEETING OF SEPTEMBER 14, 2004 WERE APPROVED ON A MOTION AS WRITTEN BY COMMISSIONER DAVIS, SECONDED BY COMMISSIONER HANSENAND UNANIMOUSLY CARRIED.
AGENDA: ATTACHMENT
NO. 1
ACADEMY PROJECT –
PAUL LARSEN
Mayor Christensen
told the Commissioners she wanted to come and give a first-hand vision of what
Brigham City would like to see for the courthouse block. She said they envision it to be a gathering
place for people to come and have activities.
Paul Larsen,
Planner & Economic Development Coordinator explained the process the City
went through. He said a few years ago
Brigham City acquired the old academy building. Right after acquiring the building they did some brainstorming on
what they could do with the building. Some
Interns from Utah State University helped come up with the basic design and
provided architectural drawings. A
couple of years ago, the City decided they needed a more seasoned architect, so
they hired architects from Salt Lake City to do the architectural drawings. A Steering Committee was formed and through
a 3-4 month period they met a number of times and were asked what their
thoughts were on what should happen downtown and a concept plan was formed with
the academy building as the main feature.
They see the academy building as a gathering place; a place where people
can schedule wedding receptions, dances and meetings.
Mr. Larsen
explained that right now the academy building is an eye sore. The City tore the 1956 annex down which
opened the property up. A sign was put
up in front for the Heritage Arts Festival and panels were painted and mounted
on the building. The building is now
receiving a fair amount of visibility.
Mr. Larsen explained the history of the building, which was built in 1904.
The City has done a lot of studies on the building to determine if it is beyond
a point of no return. The structural
engineers indicate that it is a sound building. It is a wood-framed building and an easy building to upgrade and
do a seismic on. Mr. Larsen reviewed
the plans, and indicated in their plans was the use of the old jail property as
a two-level parking structure.
Mayor Christensen
said there has been a lot of public input, and the architect really listened to
what the people were telling him. She
said the City has a good plan and are working with lobbyists to find funds for
parking. They feel they will be
receiving some federal and state money, which could be used as seed money for
fundraising. Mayor Christensen said she
feels the two-story parking structure would also help the new court building.
Paul Larsen said
the entire project would cost approximately 3 million. They will receive funding from the RDA
Project Area. They are trying to
acquire EDA money. They are a 501C3,
and are trying to acquire private investment partners. A revenue stream is part of the funding
package, and they are looking at a number of other avenues to bring the funding
together.
The Commissioners
complimented the City on their beautiful plan.
County Planner
Garth Day then explained the plans for the new county courthouse building. He said the building would be 14,000 sq.
ft. The County has just retained an
architect and will be going out to bid for a general contractor.
Mayor Christensen
said she appreciates the County’s willingness to work with the City in order to
have a really nice gathering place.
OUT-OF-STATE TRAVEL
– ANN HENDERSON
Ann Henderson, Home Economist, asked the Commissioners to help with expenses and allow her to travel to Nashville, Tennessee October 2-7, 2004 to attend the National Extension Association of Family and Consumer Science Annual Conference. She will be speaking on the family nutrition program in the jail. USU will pay $645, the FCS Program Leader will pay the registration fee, and she asked the County to pay $400 which will cover the hotel.
MOTION: A motion was made by Commissioner Hansen to approve travel for Ann Henderson to
Nashville, Tennessee October 2-7. The
motion was seconded by Commissioner Davis
and unanimously carried.
BOX ELDER COUNTY
JAIL STAFFING ANALYSIS – PEGGY MADSEN/CAROL DUNCAN
Carol Duncan, Human Resources, presented the jail staffing analysis to the Commissioners for their approval. She said they do not recommend there be five sergeants, but recommend they utilize the current staff. She said they are reviewing the possibility of hiring one more sergeant by the end of the year.
MOTION: A motion was made by Commissioner Davis that we approve the Box Elder County Jail
Staffing Analysis conceptual framework, and that we direct Carol Duncan to come
back to the Commission with specific recommendations for implementation with
the understanding that these be revenue neutral. The motion was seconded by Commissioner
Hansen and unanimously carried.
COPY MACHINE –
MONTE MUNNS
County Assessor/Treasurer Monte Munns told the Commissioners that he is leasing a new copy machine and would like to get rid of the old copy machine before it does not have any value. He would like the Commissioner to declare it surplus property and allow him to put it on a website where there is a lot of school surplus property.
MOTION: A motion was made by Commissioner Davis to approve the request by Monte Munns and
declare the Assessor/Treasurer’s old copy machine surplus property and to use
the website in an attempt to dispose of his property. The motion was seconded by Commissioner
Hansen and unanimously carried.
CDBG FIRST PUBLIC
HEARING – COMMISSIONERS
(Attachment No. 2 – Attendance List)
Chairman Rees declared the CDBG First Public Hearing open at 10:00 a.m.
County Planner Garth Day explained that this is the first public hearing for the 2005 funding process. This public hearing is for the purpose of receiving public input and to introduce the purpose. Mr. Day noted there is approximately $700,000 for the CDBG Projects. All funds must meet the HUD National Objectives and benefit low to moderate-income persons or remedy blight. Mr. Day said that types of projects that are available are ADA Compliance Projects, Senior Citizens Housing, Storm Water Projects, etc.
Chairman Rees opened the public hearing up to those in attendance.
Gena Nelson said
the Literacy Program would like to expand the literacy program into the
northern part of Box Elder County.
They would like to fund a part-time coordinator in Tremonton and rent
office space to store books and supplies.
Ms. Nelson said she is not sure exactly how much funding will be
required to cover the expansion.
Mr. Day said if
there are any other organizations that are interested in CDBG grant money, they
need to contact the County by next Thursday.
He said you couldn’t apply for the funds without being listed on the
consolidated capital projects list.
MOTION: A motion was made by Commissioner Davis to close the public hearing. Commissioner
Hansen seconded the motion and the public hearing closed at 10:12 a.m.
EMERGENCY VEHICLE
OPERATION POLICY & ORGANIZATION STRUCTURE – AMY HUGIE
County Attorney Amy
Hugie explained the State of Utah’s organizational structure regarding the
Department of Public Safety. Personnel
Director Peggy Madsen explained the organizational structure for Davis, Summit,
Weber, Cache and Tooele.
County Attorney
Hugie said after reviewing the state and other county’s structures, she
recommends that fire, hazmat, emergency services and homeland security be put
under the Sheriff.
Commissioner Hansen
asked for some organizational charts.
Commissioner Hansen said he would like to get it done right and done
correct. After receiving the
organizational charts, he would like to sit down as a group and see which way
to structure the County that best meets the state and federal codes.
Commissioner Davis
said there was a recommendation from the Safety Committee to reorganize. He feels that by restructuring there will be
more coordination and not as much internal miscommunication. Commissioner Davis feels that is the
direction the County should head.
MOTION: A motion was made by Commissioner Davis to table the discussion item and bring it
back on the agenda in two weeks. The
motion was seconded by Commissioner Hansen
and unanimously carried.
ENRON SETTLEMENT –
AMY HUGIE
County Attorney Amy
Hugie said Enron sent a letter stating they have taken out a Chapter 11. They owe Box Elder County $19,368.24 in back
taxes. Enron would like to settle with
the County for $17,400.24, and that would be an allowed secured claim.
Chairman Rees wants
to make sure that we are consistent with everyone. Monte Munns said each person that comes before the Commissioners
is different.
MOTION:
A motion was made by Commissioner Davis
to accept the offer to compromise at $17,400.24 contingent on receiving such
proceeds within 60 days of the date of our approval. The motion was seconded by Commissioner
Hansen and unanimously carried.
County Attorney Amy Hugie said
Touch America has filed for Chapter 11 and is offering to pay 75% of their
taxes and to waive the penalties and interest. They owe taxes in the amount of $6,043.14. They are offering to pay $4,693.00.
MOTION: A motion was
made by Commissioner Davis to accept
the proposal from Ryan and Company Touch America’s tax settlement contingent on
receiving such proceeds within 60 days of the date of our approval. Chairman
Rees seconded the motion and the motion carried 2-1 with Commissioner Hansen voting nay.
PUBLIC DEFENDER
CONTRACT – AMY HUGIE
County Attorney Amy
Hugie reviewed the public defender contract and the options with the
Commissioners.
MOTION: A motion was made by Commissioner Davis to allow Amy Hugie to negotiate with the
current providers of the public defender contract regarding the parameters
discussed and that she be allowed the latitude in securing and negotiating a
contract and to make a recommendation back to the Commission. The motion was seconded by Commissioner Hansen and unanimously carried.
The warrant register was signed, and the following claims were approved for payment: Claims number 33193 thru 33324 in the amount of $171,337.17. Claims number 33325 thru 33348 in the amount of $287,736.83. Claims number 33349 thru 33434 in the amount of $96,863.63. Claims number 33250 was voided.
PERSONNEL ACTIONS –
COMMISSIONERS
BLDG INSPECTION: Rick B. Williams, new hire, effective
09/13/2004
AUDITOR: Patricia
Checketts, compensation change, effective 09/16/2004
CORRECTIONS: Trent Buckley, compensation
change, effective 09/03/2004
Cindy Crapse,
compensation change, effective 09/03/2004
Estelle Price,
compensation change, effective 09/04/2004
ASSESSOR: Mary Ann Packer,
compensation change, effective 09/13/2004
Sherry Wardle,
compensation change, effective 09/15/2004
FAIRGROUNDS: Roy E. Lee, separation,
effective 8/30/2004
Emily Lee,
separation, effective 8/30/2004
Jaron Silvester,
separation, effective 09/10/2004
Dixon Flint, separation,
effective 9/10/2004
ASSIGNMENT REVIEW –
COMMISSIONERS
The Commissioners reviewed assignments.
TAX DEFERRAL –
BRENT STEWART
Brent Stewart, Willard, said he is looking at five-year delinquent taxes on his house. He asked the Commissioners for permission to have his penalties and interest deferred.
MOTION: Commissioner Davis made a motion that Mr. Stewart work with County Assessor/Treasurer Monte Munns. The motion was seconded by Commissioner Hansen and unanimously carried.
MANULIFE UPDATE –
PEGGY MADSEN
Personnel Director Peggy Madsen gave the Commissioners an update. She said there were 21 people that were not with the state retirement, and that money needs to be put into a cash account, and then she will be ready to do a reallocation.
FAMILY DAY
PROCLAMATION – LORNA RAVENBURG
The Commissioners
read a proclamation declaring September 27 as family day.
(See Attachment No.
3 – Proclamation.)
MOTION: A motion was made
by Commissioners Davis to approve the
proclamation and to authorize all Commissioners to sign. The motion was seconded by Commissioner Hansen and unanimously carried.
ADJOURNMENT
A motion was made
by Commissioner Hansen to adjourn. Commissioner
Davis seconded the motion, and the meeting adjourned at 11:36 a.m.
ADOPTED AND
APPROVED
in regular session this 21st day of September 2004.
_______________________________
Suzanne R. Rees,
Chairman
_______________________________
Clark N. Davis,
Commissioner
_______________________________
Scott Hansen,
Commissioner
ATTEST:
__________________________
LuAnn Adams,
Recorder/Clerk
The following items
were discussed in Work Session after Commission Meeting had adjourned:
1. Personnel Issues
The Work Session
adjourned at 1:05 p.m.