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MINUTES
BOX ELDER COUNTY
COMMISSION
JULY 20, 2004
The Board of County
Commissioners of Box Elder County, Utah met in a work session at the County
Courthouse, 01 South Main Street in Brigham City, Utah at 8:00 a.m. on JULY
20, 2004. The following members
were present:
Suzanne R. Rees Chairman
Scott Hansen Commissioner
LuAnn Adams Recorder/Clerk
EXCUSED: Clark N. Davis Commissioner
The following items
were discussed:
1. Fire Department
Update – Greg Martz
2. Courthouse Security
System – Monte Munns
3. Assignment Review –
Commissioners
4. Staff Reports
5. Correspondence
The work session
adjourned at 8:59 a.m.
The regular session
was called to order by Chairman Rees at 9:00 a.m. with the following members
present, constituting a quorum:
Suzanne R. Rees Chairman
Scott Hansen Commissioner
LuAnn Adams Recorder/Clerk
EXCUSED: Clark N. Davis Commissioner
Chairman Rees
offered the prayer.
APPROVAL OF MINUTES
THE MINUTES OF THE
REGULAR MEETING OF JULY 13, 2004 WERE APPROVED ON A MOTION AS WRITTEN BY COMMISSIONER HANSEN, SECONDED BY CHAIRMAN REES AND UNANIMOUSLY CARRIED.
AGENDA: ATTACHMENT
NO. 1
Lynn Yeates, Chief
Deputy, asked permission for Scott Cosgrove to travel to San Diego, California
for training and a psychological evaluation by the FBI for Internet Crimes
Against Children. The State will pay
all expenses.
MOTION: A motion was made by Commissioner Hansen to authorize travel for Scott Cosgrove to
San Diego, California August 1-3 for a psychological evaluation by the FBI for
Internet Crimes Against Children. The
motion was seconded by Chairman Rees
and unanimously carried.
ENHANCED 911
SERVICE AGREEMENT – SHERIFF JENSEN
Sheriff Jensen
presented the Qwest Enhanced 911 Service Agreement. The contract does not expire until October of this year, but if
the County will renew now, the rates can be locked in for the next three
years. Sheriff Jensen said the County
Attorney has approved the agreement.
MOTION: A motion was made by Commissioner Hansen to approve the Qwest Enhanced 911 Service
Agreement with Chairman Rees’ signature.
The motion was seconded by Chairman
Rees and unanimously carried.
REPORT ON GRANT
PROJECT – JIM BUCHANAN
Jim Buchanan said
as part of the 2004 Homeland Security Grant, the County received funding for a
G.I.S. mapping program. Mr. Buchanan
said several meetings have been held with all of the players to identify
everyone’s needs. The County is looking
at two phases under the contract. Phase
1 will take the Recorder’s plat maps and put them into a G.I.S. format, which
will be used to build the foundation level.
This will give municipalities, state, special service districts and
others information that they currently do not have. Phase II is pulling the
information together and assembling into a book for the first responders. Mr. Buchanan talked about the various ways
the G.I.S. Mapping Program will help many offices. Mr. Buchanan emphasized that
there is ample money from the grant to complete the project and said there will
not be a cost to the County.
MOTION: A motion was made by Commissioner Hansen to authorize the Homeland Security Executive Committee to enter into a contract with G.I.S. Anno Company to begin Phase I and Phase II after review by the County Attorney and that a point of contact be established to facilitate this contract and it be housed in the Recorder’s Office. The motion was seconded by Chairman Rees and unanimously carried.
USU EXTENSION
CONTRACT RENEWAL – COMMISSIONERS
This item was canceled.
CODE/CEMETERY
DISTRICT – AMY HUGIE
County Attorney Amy Hugie looked into the code for Cemetery Maintenance Districts. The discussion was whether or not the County should send a surveyor to help out a cemetery maintenance district. Ms. Hugie said according to the code and after her discussion with various attorneys, she believes the County should not send the surveyor out. The County helped to set up the cemetery district, but after its establishment, the district is its own entity and has the power to raise taxes and is over maintenance of the district. Ms. Hugie feels the County should deny the request.
Chairman Rees said
she checked with Jan Furner, Executive Director for the Utah Association of
Special Districts, and he said that the County has the option to apply the
common courtesy rule to a cemetery district and that a County can allow
surveying under the common courtesy rule.
Chairman Rees will
contact the Penrose Cemetery District and inform them of the County Attorney’s
Opinion.
EMPLOYEE NIGHT AT
THE FAIR – PEGGY MADSEN
Personnel Director
Peggy Madsen said the County Employees have enjoyed and appreciated Thursday
night as “Employee Night at the Rodeo”.
This year it was noted that a family ticket is a ticket for five and it
is for immediate family only.
MOTION: A motion was made by Commissioner Hansen to declare Thursday night “Employee Night
at the Rodeo” and asked Peggy Madsen to put the employee’s ticket in with the
paycheck. Chairman
Rees seconded the motion and the motion was unanimously carried.
EMERGENCY LIGHTING
– CHAIRMAN REES
Gerald Smith, Fairgrounds Supervisor, was asked to put together the costs for emergency lights in the buildings at the fairgrounds. He presented the cost of $1,200 for lighting in three exhibit buildings and the food court.
MOTION: A motion was made by Commissioner Hansen to authorize the emergency lighting to be
paid out of Fund 40. The motion was
seconded by Chairman Rees and
unanimously carried.
.AN ORDINANCE CONFIRMING THE ASSESSMENT LIST AND LEVYING AN ASSESSMENT AGAINST CERTAIN PROPERTIES IN BOX ELDER COUNTY, UTAH, SPECIAL IMPROVEMENT DISTRICT NO. 2003-1, FOR THE PURPOSE OF PAYING THE COSTS OF RESURFACING CERTAIN ROADS AND COMPLETING ANY MISCELLANEOUS WORK NECESSARY TO COMPLETE THE IMPROVEMENTS IN A PROPER AND WORKMANLIKE MANNER, ESTABLISHING A SPECIAL IMPROVEMENT GUARANTY FUND; ESTABLISHING THE EFFECTIVE DATE OF THIS ORDINANCE; AND RELATED MATTERS – COMMISSIONERS
Marc Edminster,
Financial Advisor, Eric Johnson, Bond Counsel, and County Planner Garth Day came
to the Commission Table.
Marc Edminster,
Financial Advisor, explained the results of the Board of Equalization that were
held last week. He recommended not
altering any of the assessments and to adopt the ordinance. He said the property owners would have 15
days in which they can prepay their assessment without any additional
costs. After that time period, the
County will proceed to have the bonds issued.
If there are any prepayments, that amount will be deducted from the
bonds.
MOTION: A motion was made by Commissioner Hansen to accept the findings and recommendations
of the Board of Equalization, which was held this past week, and to adopt
Assessment Ordinance No. 276 and to impose an assessment of $1,807 per lot for
Special Improvement District No. 2003-1.
The motion was seconded by Chairman
Rees and unanimously carried.
Skyler
Hollingsworth and Corey Bell, representing the Pioneer Care Center, came before
the Commissioners regarding an extension on the Pioneer Care Center Lease
Option. They told the Commissioners
that because of the Nursing Home’s size it is difficult to make it
profitable. The Pioneer Care Center has
made some changes and asked the Commissioners for an extension.
County Planner
Garth Day who has been doing the research on the nursing home contract said it
should not be a problem to give them the extension.
MOTION: A motion was made by Commissioner Hansen that the lease option agreement be amended
to October 1, 2004 and end October 31, 2010 and to allow the Chair to sign
after review by the County Attorney’s office.
The motion was seconded by Chairman
Rees and unanimously carried.
WARRANT REGISTER –
COMMISSIONERS
The warrant
register was signed, and the following claims were approved for payment: Claims number 32227 thru 32337 in the amount
of $400,242.46. Claims number 32338
thru 32441 in the amount of $376,821.82.
PERSONNEL ACTIONS –
COMMISSIONERS
ASSIGNMENT REVIEW -
COMMISSIONERS
The Commissioners reviewed assignments.
ADJOURNMENT
A motion was made
by Commissioner Hansen to adjourn. Commissioner
Rees seconded the motion, and the meeting adjourned at 10:29 a.m.
ADOPTED AND
APPROVED
in regular session this____day of July 2004.
_______________________________
Suzanne R. Rees,
Chairman
_______________________________
Scott Hansen,
Commissioner
ATTEST:
__________________________
LuAnn Adams,
Recorder/Clerk