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MINUTES
BOX ELDER COUNTY
COMMISSION
JUNE 29, 2004
The Board of County
Commissioners of Box Elder County, Utah met in a work session at the County
Courthouse, 01 South Main Street in Brigham City, Utah at 8:00 a.m. on JUNE
29, 2004. The following members
were present:
Suzanne R. Rees Chairman
Clark N. Davis Commissioner
Scott Hansen Commissioner
LuAnn Adams Recorder/Clerk
The following items
were discussed:
1. Report on Fencing
Committee – Rich Holmgren/Arthur Douglas
2. Mail – LuAnn Adams
3. Fire Department
Update – Greg Martz
4. Auto Auction – Lynn
Yeates
5. Assignment Review –
Commissioners
6. Staff Reports
7. Correspondence
The work session
adjourned at 8:59 a.m.
The regular session
was called to order by Chairman Rees at 9:00 a.m. with the following members
present, constituting a quorum:
Suzanne
R. Rees Chairman
Clark N. Davis Commissioner
Scott Hansen Commissioner
LuAnn Adams Recorder/Clerk
Commissioner Davis
offered the prayer.
APPROVAL OF MINUTES
THE MINUTES OF THE
REGULAR MEETING OF JUNE 15, 2004 WERE APPROVED ON A MOTION AS WRITTEN BY COMMISSIONER HANSEN, SECONDED BY CHAIRMAN REES AND UNANIMOUSLY CARRIED.
AGENDA: ATTACHMENT
NO. 1
CONSENT AGENDA
A. Out-of-Town Travel
(Wells, Nevada May 26; Malad, Idaho June 30; and July 7; Mr. Gilson will be
working in the Goose Creek area traveling in and out of Nevada) – Bill Gilson
MOTION: A motion was made by Commissioner Davis to approve the consent agenda. The motion was seconded by Commissioner Hansen and unanimously carried.
UPDATE/PUBLIC
SAFETY COMMITTEE – CAROL DUNCAN, AARON HANKS
The Public Safety Committee has met three times and Carol Duncan and Aaron Hanks were asked to give a report of their duties and assignments.
Carol Duncan reported that she has reformatted all of the personnel files and insurance and medical information has been separated. An audit was done on comp-time and an agreement signed by each of the employees regarding their comp-time hours. Comp-time will now show on paychecks and will no longer be tracked by hand. The I-9 immigrant and naturalization form was completed. Carol has audited and updated all drivers’ licenses and created a program in Excel which itemizes all of the step increases for the employees and also ties into the wage scale. This spreadsheet will be helpful for preparing the budget. She is responsible for ARI Maintenance Contract on County vehicles. The ARI Contract will soon be ready to implement. Carol has been working on a staffing plan for the jail.
Aaron Hanks said
ITS is currently working on remote access to computers, working on improving
the network capabilities at the landfill and setting up security cameras,
working with DVASI on setting up the new ACT Database System and new server
with Windows 2003 which should improve security and capabilities, working on
various projects for the Recorder’s Office and received a grant from Homeland
Security to secure equipment throughout the County. ITS has set up a redundant switch for dispatch and are working on
upgrading the entire network at the Sheriff’s Office. Aaron Hanks and Nathan Hammer are scheduled for Spillman Training
in August and Aaron is learning Pearl that Spillman uses for reporting.
DISIVISION OF
WILDLIFE – PAUL THOMPSON
CONTRACT AWARD FOR
MARBLE HILL SPECIAL IMPROVEMENT DISTRICT ROAD RECONSTRUCTION PROJECT – GARTH
DAY
County Planner Garth Day said the Marble Hill Special Improvement Project is moving forward. Notices went out yesterday for the Board of Equalization, which will be held July 14, & 15. The original estimate for the project was $500,000 and the bids came in much lower. The bid options were discussed. Invitations to bid were sent to four companies and bids were received from three companies. The bid summary was reviewed. Garth Day said once the road is up to standard, Box Elder County will take over the maintenance.
MOTION: A motion was made by Commissioner Davis to approve the Schedule 2 bid award to
Staker & Parsons in the amount of $287,750 to pulverize the existing
roadway, regrade and install 2½” asphalt.
The motion was seconded by Commissioner
Hansen and unanimously carried.
DISCUSSION/VICTIM
ADVOCATE GRANT – AMY HUGIE
County Attorney Amy Hugie said when she applied for the Victim Advocate Grant, one of the caveat’s was that the hiring was based on whether there was grant money or not. She said it was the first year her office wrote the grant, and they had a shortfall which had to do with the way the grant was written. She asked the Commissioners to allow her to use money she has in her budget to cover the shortfall of approximately $4,000-$7,000 between July 1, 2004-December 31, 2004. She feels the victim advocate is an asset to her office and the County.
MOTION: A motion was made by Commissioner Davis to allow the Attorney’s Office to make line
item transfers within their own budget to cover the shortfall from the Victim
Advocate’s Grant Program to cover the full cost not only for the remaining six
months of our current budget cycle, but for the first six months of the
following budget cycle and that the victim advocate funding be totally
self-supporting from July 1, 2005 forward.
The motion was seconded by Commissioner
Hansen and unanimously carried.
LANDFILL – GINA
ALLEN
Gina Allen informed the Commissioners that the landfill’s operating hours would be modified from 8:00 a.m. – 6:00 p.m. to 7:00 a.m. – 5:30 p.m., effective July 12. Gina said the haulers need extra time in the morning year round.
ASSIGNMENT REVIEW –
COMMISSIONERS
The Commissioners reviewed the assignments.
WARRANT REGISTER
The warrant
register was signed, and the following claims were approved for payment: Claims number 31770 thru 31792 in the amount
of $399,693.03. Claims number 31793 thru 31862 in the amount of
$187,580.71. Claims number 31863 thru
31880 in the amount of $1,484.50. Claims number 31881 thru 32012 in the amount
$86,698.94
PERSONNEL ACTIONS –
COMMISSIONERS
RECORDER/CLERK: Diane Fuhriman, compensation
change, effective 06/30/2004
ROAD
DEPARTMENT: Bret Reeder,
compensation change, effective 06/14/2004
JUSTICE
COURT: Arely
Talbott, termination, effective 06/18/2004
JUSTICE
COURT: Linda
Chlarson, new hire, effective 06/28/2004
COUNTY
ATTORNEY: Yvonne Jensen, new
hire, effective 06/28/2004
PUBLIC HEARING/WEST
CORINNE COMMUNITY PLAN – COMMISSIONERS
County Planner
Garth Day said the process started over a year ago in an effort to update the
general plan and come up with a concept of community plans. He said each area is different and the
issues are all different. The County
wanted to be specific and address the issue of zoning. There are a lot of areas in the County that
are un-zoned. Mr. Day said in order to
regulate growth; we need zoning incorporated into the planning process and
driving growth the way the residents in West Corinne would like to see it. The primary focus of the plan is the
proposed zoning. Mr. Day explained the
West Corinne Community Proposed Zoning Map and the Corinne Community Plan
Map. Mr. Day then gave an overview on
the process and said four public hearings have been held and a committee was
formed.
John Ferry,
Committee Chairman, said everyone had a chance to speak at the four public
hearings. He said the plan is a work in process, and the zoning is never really
final. People can still appeal and
changes can be made. Mr. Ferry said
they started off with a small area and people would come to the hearings and
say that they are just outside the area and asked if they could include their
acreage. Everyone was allowed to
express themselves and there were some differing opinions, and that made the
system that much better. Some people
had issues dealing with five-acre lots switching to ½ acre lots, and they had
their chance to say their piece.
Commissioner Davis
said this is a community developed plan. Garth Day and Pat Commarell served as
facilitators but allowed the committee and community to develop a plan that
represents the desires of the property holders within the community. The process was a tribute to public
involvement. The community took active
ownership and participation in the development of the plan.
Chairman Rees
opened the public hearing up to those in attendance.
(See Attachment No.
2 – Attendance List.)
Scott Forsgren said
he and his sister recently became new landowners and would like to request some
map changes. He has concern with the
sensitive area, and wonders why it has to be labeled. He said the Army Corp of Engineers already controls wetlands and
you can’t do anything with them. He said the map ties wetlands into his
pastureland that is not wetlands, and if the map has their land labeled as
wetlands, their land becomes less in value.
Garth Day stated
that the map line could be changed to go along the contour of the land and that
would exclude Mr. Forsgren’s land from being in wetlands.
MOTION: A motion was made by Commissioner Davis to close the public hearing. Commissioner Hansen seconded the motion, and
the public hearing was closed at 10:15 a.m.
MOTION: A motion was made by Commissioner Davis to adopt Ordinance No. 274 an ordinance
amending the Box Elder County General Plan by adopting the West Corinne
Community Plan as presented with the change to incorporate the property
addressed by Scott Forsgren along the natural contour line to exclude the
wetlands property, and that a map be attached to the ordinance. The motion was seconded by Commissioner Hansen and unanimously carried.
(See Attachment No.
3 – Ordinance No. 274.)
RECESS
The Commissioners took a recess at 10:20 a.m. and reconvened at 10:30 a.m.
EXECUTIVE SESSION
1. Strategy Session
for Collective Bargaining
MOTION: Commissioner
Davis made a motion that the Executive Session be cancelled, and a work
session be held to discuss operational matters. The motion was seconded by Commissioner
Hansen and unanimously carried.
ADJOURNMENT
A motion was made
by Commissioner Davis to adjourn. Commissioner
Hansen seconded the motion, and the meeting adjourned at 10:38 a.m.
ADOPTED AND
APPROVED
in regular session this____day of July
2004.
_______________________________
Suzanne R. Rees,
Chairman
_______________________________
Clark N. Davis,
Commissioner
_______________________________
Scott Hansen,
Commissioner
ATTEST:
__________________________
LuAnn Adams,
Recorder/Clerk
A Work Session was
held after Commission Meeting had adjourned and Landfill Issues were discussed.
The Work Session
adjourned at 12:18 p.m.