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MINUTES

BOX ELDER COUNTY COMMISSION

JUNE 01, 2004

The Board of County Commissioners of Box Elder County, Utah met in a work session at the County Courthouse, 01 South Main Street in Brigham City, Utah at 8:00 a.m. on JUNE 01, 2004. The following members were present:

Suzanne R. Rees Chairman

Clark N. Davis Commissioner

Scott Hansen Commissioner

LuAnn Adams Recorder/Clerk

The following items were discussed:

1. Budget & Tourism Tax Advisory Board – Commissioners

2. Economic Development Project Strategy – Garth Day

3. Box Elder County Landfill Discussion – Garth Day

4. Resolution on 401 A/Update – Peggy Madsen

5. Printing Access Management Map – Denton Beecher

6. Assignment Review – Commissioners

The work session adjourned at 8:59 a.m.

The regular session was called to order by Chairman Rees at 9:00 a.m. with the following members present, constituting a quorum:

Suzanne R. Rees Chairman

Clark N. Davis Commissioner

Scott Hansen Commissioner

LuAnn Adams Recorder/Clerk

Chairman Rees offered the prayer.

APPROVAL OF MINUTES

THE MINUTES OF THE REGULAR MEETING OF MAY 25, 2004 WERE APPROVED ON A MOTION BY COMMISSIONER HANSEN, SECONDED BY COMMISSIONER DAVIS AND UNANIMOUSLY CARRIEDWITH THE FOLLOWING CHANGES: UNDER TRUSTEES OF MANULIFE THE AMOUNT PAID BY THE COUNTY FOR PUBLIC EMPLOYEES IS 13.09%.

AGENDA: ATTACHMENT NO. 1

FOLLOW-UP BUSINESS

UAC Payment for PILT Lobbying - Commissioners

MOTION: A motion was made by Commissioner Davis to pay not only the $408.00 but that we obligate ourselves to pay the subsequent annual payment to UAC for PILT lobbying efforts. The motion was seconded by Commissioner Hansen and unanimously carried.

Printing/Access Management Map – Denton Beecher

Denton Beecher said the County would need to print new Access Managements Maps. He does not want to send the printing out to a commercial printer and have a lot of volume on hand. He said the goal is to put the maps on the Internet and let people print their own, or they can come into the courthouse and get a copy at the County’s cost. Mr. Beecher said he did not anticipate this expense in his budget. The Commissioners told Mr. Beecher to use discretion and to operate within his budget.

BID OPENING FOR WEED MOWER – JOHN COLLOM

Road Supervisor John Collom reported that Golden Spike Equipment said they messed up on the bid price they quoted.

MOTION: Commissioner Davis made a motion that John Collom and Bill Gilson check with Golden Spike Equipment on compliance with the bid specifications, and if they are not in compliance, the weed mower bid will be awarded to Maw Equipment, which is the next low bidder. The motion was seconded by Commissioner Hansen and unanimously carried.

CANCELLATION OF PUBLIC HEARING SCHEDULED FOR JUNE 15 – ROGER HANDY

MOTION: A motion was made by Commissioner Davis to cancel the public hearing for the tax increase. The motion was seconded by Commissioner Hansen and unanimously carried.

REVISION OF PURCHASE ORDER POLICY – ROGER HANDY

MOTION: A motion was made by Commissioner Hansen to revise the purchase order policy to extend the amount from $500.00 to $2,000.00 for the Sheriff’s Department, Road Department and Landfill effective June 1, 2004. All other departments are to remain the same. The motion was seconded by Commissioner Davis and unanimously carried.

SENIOR CENTER COSTS/CURLEW VALLEY – ROGER HANDY

MOTION: A motion was made by Commissioner Hansen to appropriate $500.00 from the new aging line of the budget 10-4314-92300 for the Snowville Senior Citizen Program. The motion was seconded by Commissioner Davis and unanimously carried.

BAG-O’-WOAD PROGRAM – BILL GILSON

Bill Gilson said they started the Bag-O’-Woad Program with funding around $13,000. There were 698 kids that turned in 1297 bags and collected a little over 25 tons of Woad. This year there were quite a few local businesses that donated to the Utah and Idaho Cooperative Weed Management Area. There were some small pieces of success in getting rid of the Woad. The biggest success was the education and awareness of noxious weed.

Chairman Rees said it is a wonderful program and hopes that it can be continued in the future.

AWARENESS OF ORGAN/BLOOD DONATION – DEPARTMENT OF HEALTH & HUMAN SERVICES

Commission Secretary Lorna Ravenberg said Box Elder County received a Certificate of Recognition from the U.S. Department of Health and Human Services for dedication in creating a “Donation Friendly America” as a workplace partner for life. A lot of people in Box Elder County have signed up as an organ donor. Thousands of workplace partners representing millions of individuals who will get the message will make a difference and hope has become a reality. The Department of Health and Human Services thanked the County for their help, commitment and ongoing efforts to save and enhance lives and work to create donations.

LAYNE SUMMERS ONE-LOT SUBDIVISION APPROVAL – GARTH DAY

County Planner Garth Day stated that the Layne Summer One-Lot Subdivision is located at 12430 West, Faust Valley Road just west of the Bothwell area. The lot contains 6.5 acres. Mr. Day said there are three easements associated with the subdivision. The petitioner has established proof of all utilities. The property is currently un-zoned and Planning Commission and Staff recommend granting final approval.

MOTION: A motion was made by Commissioner Davis to grant final approval to the Layne Summers One-Lot Subdivision. The motion was seconded by Commissioner Hansen and unanimously carried.

CERTIFICATE OF APPRECIATION – NEIL POULSEN

Neil Poulsen, Committee Chairman for the Scout-O-Rama, presented Fairgrounds Manager Gerald Smith with a letter and Certificate of Appreciation for the help and support that he and his staff gave. He said the staff went the extra mile to insure cleanliness and proper set-up of all the facilities and to make sure all necessary supplies and equipment were available.

(See Attachment No. 2 – Letter &Certificate.)

WARRANT REGISTER – COMMISSIONERS

The warrant register was signed, and the following claims were approved for payment: Claims number 31451 thru 31523 in the amount of $74,818.58.

PERSONNEL ACTIONS – COMMISSIONERS

ASSESSOR/TREASURER: Tammy Berry, compensation change, effective 06/25/2004

ASSESSOR/TREASURER: Dianna Peterson, compensation change, effective 06/18/2004

SHERIFF DEPARTMENT: Kristen Jones, compensation change, effective 05/27/2004

SHERIFF DEPARTMENT: Larry A. Johnston, term retirement, effective 05/31/2004

SHERIFF DEPARTMENT: Mike Millaway, change of status, effective 05/12/2004

SHERIFF DEPARTMENT: Jason G. Lowder, compensation change, effective 05/12/2004

RECORDER/CLERK: Becky Elwood, compensation change, effective 05/17/2004

FIRE DEPARTMENT: Dustin Richards, re-hire, effective 05/22/2004

FIRE DEPARTMENT: Shawn L. Jensen, re-hire, effective 05/2//2004

FIRE DEPARTMENT: Blair N. Westergard, re-hire, effective 05/22/2004

BUILDING INSPECTION: Tracy Halladay, compensation change, 05/29/2004

ROAD DEPARTMENT: Paul Munns, new hire, effective 06/01/2004

ASSIGNMENT REVIEW - COMMISSIONERS

The Commissioners reviewed assignments.

TOURISM/BETH GURRISTER – COMMISSIONERS

The Commissioners and staff expressed appreciation to Beth Gurrister for her many years of volunteer service. Joan Hammer said Beth is her hero and not afraid to fight for causes that she believes in. She has a love and vision for Box Elder County. Susan Thackeray said she is a role model for every woman in Box Elder County and a great leader. Garth Day said Beth is known throughout the state. Chairman Rees said Beth has played an important role in putting Box Elder into the pubic eye in a positive and profitable way. She is definitely the volunteer of volunteers.

RECESS

The Commissioner took a recess at 10:25 a.m. and reconvened at 10:42 a.m.

EXECUTIVE SESSION

MOTION: At 10:43 a.m. a motion was made by Commissioner Davis to move into an executive session to discuss security issues. Commissioner Hansen seconded the motion, and the motion was unanimously carried.

MOTION: At 11:10 a.m. A motion was made by Commissioner Hansen to reconvene into regular Commission Meeting. Commissioner Rees seconded the motion, and regular Commission Meeting was reconvened.

Chairman Rees explained that security issues were discussed.

ADJOURNMENT

A motion was made by Commissioner Hansen to adjourn. Commissioner Rees seconded the motion, and the meeting adjourned at 11:13 a.m.

ADOPTED AND APPROVED in regular session this____day of June 2004.

_______________________________

Suzanne R. Rees, Chairman

_______________________________

Clark N. Davis, Commissioner

_______________________________

Scott Hansen, Commissioner

ATTEST:

__________________________

LuAnn Adams, Recorder/Clerk