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MINUTES
BOX ELDER COUNTY
COMMISSION
MAY 11, 2004
The Board of County
Commissioners of Box Elder County, Utah met in a work session at the County
Courthouse, 01 South Main Street in Brigham City, Utah at 8:00 a.m. on MAY
11, 2004. The following members
were present:
Suzanne R. Rees Chairman
Clark N. Davis Commissioner
Scott Hansen Commissioner
LuAnn Adams Recorder/Clerk
The following items
were discussed:
1. Fire Department
Update Greg Martz
2. Indigent Burial
3. Tax Deferrals
4. Justice Court
Issues Commissioners
5. Assignment Review
Commissioners
6. Gravel Bid &
Scraper Repair Gina Allen
7. UAC Visit
Chairman Rees
8. Passing of Jerry
Mason Chairman Rees
9. Perry Parade
Chairman Rees
The work session
adjourned at 8:59 a.m.
The regular session
was called to order by Chairman Rees at 9:00 a.m. with the following members
present, constituting a quorum:
Suzanne
R. Rees Chairman
Clark N. Davis Commissioner
Scott Hansen Commissioner
LuAnn Adams Recorder/Clerk
Chairman Rees
offered the prayer.
APPROVAL OF MINUTES
THE MINUTES OF THE
REGULAR MEETING OF MAY 04, 2004 WERE APPROVED ON A MOTION BY COMMISSIONER DAVIS, SECONDED BY COMMISSIONER HANSENAND UNANIMOUSLY CARRIED
WITH THE FOLLOWING CORRECTION: UNDER
SURPLUS PROPERTY SALE THE MOTION WAS CHANGED TO TO SIGN QUIT-CLAIM DEEDS.
AGENDA: ATTACHMENT
NO. 1
Passing of Jerry
Mason Chairman Rees
Chairman Rees made note that Jerry Mason had passed away, and that he was a wonderful volunteer and spent a lot of time dealing with many different issues. She said the County is appreciative of his service and saddened by his death.
FOLLOW-UP BUSINESS
Indigent Burial
Lorna Ravenberg
MOTION: A motion was made by Commissioner Davis to approve a $500.00 contribution toward the
indigent burial of Harry Sherman Thomas.
The motion was seconded by Commissioner
Hansen and unanimously carried
County Surveyor
Denton Beecher informed the Commissioners that two parcels did not sell at the
County Auction held May 4th.
The parcels are the parcel in Snowville and the parcel in Yost. Mr. Beecher said the parcel in Snowville
sits right behind the parcel owned by Snowville Station LC. He recommends quit claiming the piece to
Snowville Station LC and getting the small parcel off the Countys records and
back onto the tax roll. He said the
parcel is a vacant piece of land full of weeds.
MOTION: A motion was made by Commissioner Davis to approve the transfer of the property to
Snowville Station LC and allow Chairman Rees to sign the deed contingent upon
the owners acceptance of the quit-claim deed.
The motion was seconded by Commissioner
Hansen and unanimously carried.
Denton Beecher
explained the surplus property in Yost.
He said it appears the property could have a conflict with the Tanners
and the Omans. Mr. Beecher was
instructed to contact the Omans and Tanners to see what can be worked out.
WEST NILE TASK
FORCE UPDATE JIM BUCHANAN
Jim Buchanan said
as a result of the COG Meeting held a month ago, a task force was put together
to address the potential of the West Nile Disease hitting Box Elder
County. The first meeting was held May
6 and 21 people attended. Mr. Buchanan distributed a packet of information to the
Commissioners. Information will be distributed
to the school district to be given to the kids before they get out of
school. The task force wants to work as
a community-wide group with a common goal of what to do if the West Nile
arrives in Box Elder County. Mr.
Buchanan said a copy of the West Nile Virus Plan would be distributed to the
County and cities by June 1. The Task
Force has also received total support from both local newspapers.
2002 GRANT
COMMISSIONER DAVIS
Denton Beecher and
Greg Martz reviewed the 2002 grant. The
2002 grant was in the amount of $90,082.
Mr. Beecher has inventoried $35,437 worth of items. He said $54,645 was unaccounted for. Greg
Martz said many of the items have been ordered through the state. He said all the money has been committed,
and Box Elder County will not lose any funding. Commissioner Davis said County Auditor Roger Handy needs a list
of the items so the County can track the depreciation.
Greg Martz said
items are also coming in for the 2003 Grant.
The grant was for $754,000. Some
items still need to be purchased. Commissioner Davis is concerned that items
will not be purchased in a timely manner since Greg Martz is going into his
fire season, and that will hinder funding for the 2004 Grant. Commissioner Davis emphasized that Mr. Martz
is a key component to the Committee, and urged him to get on top of the grant
as soon as possible. Commissioner Davis
asked Greg Martz for a weekly update on the 2002 and 2003 grants.
Jim Buchanan said
the state is looking to see if the Counties really needed the funding for 2003
before they allocate funds for the 2004 Grant.
He said we do need to commit the funds in a timely manner and funding
should be earmarked and spent as soon as awarded.
FLEET MANAGEMENT
AGREEMENT COMMISSIONER DAVIS
Commissioner Davis
presented the Fleet Management Agreement with Automotive Rental Inc., to the
Commissioners. He said County Attorney
Hugie has reviewed the agreement.
MOTION: A motion was made by Commissioner Davis to authorize the Chair to sign the Fleet
Management Services Agreement with Automotive Rental Inc. The motion was seconded by Commissioner Hansen and unanimously carried.
TAX PENALTY
COMMISSIONERS
The Commissioners
received a letter from Natural Guardian Limited Partnership asking that their
penalty be reduced since their property is divided up into small parcels and
the penalty is approximately 25% of the property tax obligation. County Assessor/Treasurer Monte Munns stated
there are a lot of folks who have a lot of small parcels, and when they are late
paying their taxes, their penalty is sometimes more than their taxes. He said by law the only people that can
abate a penalty is the Commissioners.
MOTION: A motion was made by Commissioner Hansen to deny the request to reduce the penalty based on the current policy. The motion was seconded by Commissioner Davis and unanimously carried.
PETTY CASH &
GRANT FUNDS/VICTIM ADVOCATE AMY HUGIE
County Attorney Amy Hugie asked the Commissioners for permission to set up a petty cash fund for Cindy Gordon, Box Elder County Victim Advocate, in the amount of $130.00. The petty cash fund will be used to set up a court bank.
MOTION: A motion was made by Commissioner Davis to authorize a petty cash fund in the amount
of $130.00. The motion was seconded by Commissioner Hansen and unanimously carried.
BOX ELDER EMERGENCY
OPERATIONS PLAN/FINAL CONCEPTUAL APPROVAL DENTON BEECHER
Emergency Services Director Denton Beecher said last week the Emergency Services Committee met and finalized the Box Elder Emergency Operation Plan, and the Committee recommends final conceptual approval by the Commission. Mr. Beecher said he would make sure the Commission receives an annual report from the Emergency Services Committee and periodic correspondence as to the activities of the Committee and any minor modifications. He said any major modifications to the plan would come back to the Commission.
MOTION: A motion was made by Commissioner Davis to accept the Box Elder Emergency Operation Plan, effective May 11, 2004 and to authorize the Chair to sign the promulgation statement. The motion was seconded by Commissioner Hansen and unanimously carried.
WARRANT REGISTER
COMMISSIONERS
The warrant
register was signed, and the following claims were approved for payment: Claims number 31020 thru 31040 in the amount
of $290,163.96. Claims number 31041 thru 31188 in the amount of
$107,489.30. Claims number 31034 was
voided
PERSONNEL ACTIONS
COMMISSIOENRS
PERSONNEL: Carol Duncan, new
hire, effective 05/10/2004
WEED
DEPARTMENT: Terry Harrison, new
hire, effective 05/10/2004
ROAD
DEPARTMENT: Justin Ball, new
hire, effective 05/10/2004
LANDFILL: Rodger Harper,
termination, effective 05/08/2004
ASSIGNMENT REVIEW -
COMMISSIONERS
The Commissioners reviewed assignments.
ADJOURNMENT
A motion was made
by Commissioner Davis to adjourn. Commissioner
Hansen seconded the motion, and the meeting adjourned at 10:18 a.m.
ADOPTED AND
APPROVED
in regular session this____day of May 2004.
_______________________________
Suzanne R. Rees,
Chairman
_______________________________
Clark N. Davis,
Commissioner
_______________________________
Scott Hansen,
Commissioner
ATTEST:
__________________________
LuAnn Adams,
Recorder/Clerk
The following items
were discussed in Work Session after Commission Meeting had adjourned:
1. Agri-Business Park
Garth Day
2. Drug Testing Policy
- Peggy Madsen
The Work Session
adjourned at 12:20 p.m.