MINUTES
BOX ELDER COUNTY
COMMISSION
APRIL 06, 2004
The Board of County
Commissioners of Box Elder County, Utah met in a work session at the County
Courthouse, 01 South Main Street in Brigham City, Utah at 8:00 a.m. on APRIL
06, 2004. The following members
were present:
Suzanne R. Rees Chairman
Clark N. Davis Commissioner
Scott Hansen Commissioner
LuAnn Adams Recorder/Clerk
The following items
were discussed:
1. Fire Department
Update – Greg Martz
2. Landfill – Rodger
Harper (20 minutes)
3. Water Shares –
Education Center
4. Assignment Review –
Commissioners
The work session
adjourned at 8:59 a.m.
The regular session
was called to order by Chairman Rees at 9:00 a.m. with the following members
present, constituting a quorum:
Suzanne R. Rees Chairman
Clark N. Davis Commissioner
Scott Hansen Commissioner
LuAnn Adams Recorder/Clerk
Chairman Rees
offered the prayer.
APPROVAL OF MINUTES
THE MINUTES OF THE
REGULAR MEETING OF MARCH 30, 2004 WERE APPROVED ON A MOTION BY COMMISSIONER HANSEN, SECONDED BY COMMISSIONER DAVIS AND UNANIMOUSLY CARRIED
WITH THE FOLLOWING CORRECTION: UNDER
EDUCATION CENTER FUND “PARTIAL PAYMENT” WAS ADDED.
AGENDA: ATTACHMENT
NO. 1
FOLLOW-UP BUSINESS
Sheriff’s Vehicles
– Rodger Harper
Fleet Manager
Rodger Harper said he and Sheriff Jensen met and determined the following
vehicles to best meet the needs of the department: (See Attachment No. 2 – Bid Recommendation Sheet.)
There was
discussion on the option value (light truck tires) for McFarland Ford. Rodger Harper will go back and talk to
McFarland Ford and give them the option value.
MOTION: The motion was made by Commissioner Davis to approve the vehicles as
recommended by Fleet Manager Rodger Harper with a contingency that he go back
to McFarland Ford and check on the light truck tires to see if their bid is
compatible.
The motion was
seconded by Commissioner Hansen and
unanimously carried.
Commissioner Davis suggested that the County look at buying new county vehicles September 1 in the future in order to secure the new model year.
Ordinance for
Vacation of 5800 West – Garth Day
County Planner Garth Day stated that last week the Commissioners made a motion to vacate 5800 West and stated that state statute requires a road vacation be done by an ordinance. Mr. Day said in this particular ordinance there were no findings for the road vacation. The only reason is the judgment decree. The vacation should not affect any private easements in the settlement.
MOTION: A motion was made by Commissioner Hansen to adopt Ordinance 269, an ordinance
vacating 5800 West in Section 02, Township 10 North, Range 03 West as per
order, judgment and decree approving settlement, civil No. 020101094 PR. The motion was seconded by Commissioner Davis and unanimously carried.
(See Attachment No.
3- Ordinance.)
TAX DEFERRAL –
LINDA WESTLEY
MOTION: A motion was made by Commissioner Davis to approve the deferral arrangement for
Della Gwen White to November 1 and provide an opportunity for repayment of the
delinquent bill, but failure to do so will result in selling of the property at
the tax sale the following May. The
motion was seconded by Commissioner Hansen
and unanimously carried.
OUT-OF-STATE TRAVEL
– GREG MARTZ
County Fire Marshall Greg Martz asked for permission to travel to Reno, Nevada April 26-29 for the Western Regional Fire Prevention Conference. All fees will be paid by the State.
MOTION: A motion was made by Commissioner Davis to authorize out-of-state travel for Greg Martz to attend the Western Regional Fire Prevention Conference April 26-29 in Reno, Nevada. The motion was seconded by Commissioner Hansen and unanimously carried.
OUT-OF-STATE TRAVEL
– LYNN YEATES
Chief Deputy Lynn
Yeates requested out-of-state travel for Estelle Price and Michael Colvin for
May 10-14 to attend a Court Security Seminar in Reno, Nevada.
MOTION: A motion was made by Commissioner Davis to approve out-of-state travel for Estelle
Price and Michael Colvin May 10-14 to attend a court security seminar in Reno,
Nevada. The motion was seconded by Commissioner Hansen and unanimously carried.
DELINQUENT TAXES –
SUZANNE RENTERIA
SuzAnne Renteria came before the Commissioners stating that she will not be able to pay off her property taxes since she has an IRS Lien which has to take precedence. She would like to set up a payment schedule and is doing what she can to save her house.
The Commissioners
listened to Ms. Renteria and recommended that she get some kind of outside
help. They recommended going to the YCU
for financial counseling and to USU to take a money management course.
MOTION: A motion was made by Commissioner Davis to approve the deferral arrangement for
SuzAnne Renteria to November 1 and provide an opportunity for repayment of the
delinquent bill, but failure to do so will result in selling of the property at
the tax sale the following May. The
motion was seconded by Commissioner Hansen
and unanimously carried.
FLEET MANAGEMENT
CONTRACT – TOM TOLLIFSON/RODGER HARPER
Tom Tollifson, ARI,
made a presentation to the Commissioners explaining their fleet management
program. He stated they are the third
largest fleet management company in the country and have many programs to
offer. The company recently developed a
business maintenance program to work with states, municipalities, counties and
school districts. He discussed how the
maintenance program works and what their company does for the state of
Utah. He went into detail on their
preventative maintenance program.
Commissioner Davis
said the County has been talking about having its own shop for maintenance on
vehicles, and he feels that outsourcing could be a cost effective long-term
solution to owning a shop.
Rodger Harper feels it would be a good program, especially for the Sheriff’s
Department because they have so many vehicles on the road, and the tracking of
these vehicles would automatically be done.
The cost would be
$6.00 per vehicle per month. Mr.
Tollifson is working with the State of Utah to get a state contract instead of
an agency contract. If he is successful the price would be $4.50 per
vehicle. The fee would be approximately
$300.00 per month.
MOTION: A motion was made by Commissioner Davis to approve the ARI Contract pending review
by legal counsel and conferring with County Auditor Roger Handy and to authorize
Chairman Rees to sign the contract after it has been reviewed. The motion was seconded by Commissioner Hansen and unanimously carried.
The Commissioners
took a recess at 10:30 a.m. and reconvened at 10:42 a.m.
UTILITY BILL AUDIT
– MIKE KING
Mike King, Director
of Sales and Marketing for Utility Cost Management Consultants, explained that
his company helps different businesses reduce utility costs by auditing their
utility billings. He said 80% of the businesses
have found savings and almost 100% of the counties and school districts have
found savings. He said they come on
site and make copies of the utility bills and take them offsite and audit the
bills. If the company does not save
money, there is no cost. They take 50%
of the actual refunds or savings. Mr.
King explained that his company was formed 14 years ago.
MOTION: Commissioner Davis made a motion to follow-up
with County Auditor Roger Handy, and that Mr. Handy will come back to the
Commission with recommendations. The
motion was seconded by Commissioner Hansen
and unanimously carried.
HIPPA PRIVACY
OFFICE – PEGGY MADSEN
Personnel Director Peggy Madsen said the County needs to
designate a privacy official for health insurance. Under the Health Insurance Portability and Accountability Act,
the County must comply by April 14.
MOTION: A motion was made by Commissioner Davis to designate the Box Elder County Personnel
Director as the Health Insurance Portability and Accountability Act (HIPAA)
Privacy Official for Box Elder County overseeing all ongoing activities related
to the development, implementation, maintenance of, and adherence to Box Elder
County’s policies and procedures covering the privacy of, and access to,
patient health information in compliance with federal and state laws and Box
Elder County’s practices and to develop and disseminate a privacy notice to
participants of Section 125 Plan and Dental Insurance. The motion was seconded by Commissioner Hansen and unanimously carried.
WARRANT REGISTER –
COMMISSIONERS
The warrant
register was signed, and the following claims were approved for payment: Claims number 30079 thru 30113 in the amount
of $372,830.09. Claims number 30444 thru 30480 in the amount of $170,412.84. Claims number 30466 was voided.
PERSONNEL ACTIONS –
COMMISSIONERS
JUSTICE COURT: Jerie Dodge, termination,
effective 04/02/2004
JUSTICE COURT: Arely Talbot, new hire, effective
03/29/2004
ROAD DEPT: Mark Poppleton, re-hire,
effective 04/05/2004
WEED DEPT: Mike Madsen, re-hire,
effective 04/05/2004
ASSIGNMENT REVIEW –
COMMISSIONERS
The Commissioners reviewed assignments.
ACCESS MANAGEMENT
TEAM – JERRY MASON
Denton Beecher,
Jerry Mason and Tom Enright came before the Commissioners. Mr. Mason said at an open house the access
management team held on November 26, 2003, they received public input. There
were some minor differences between the County’s plan and the BLM plan, but the
Access Management Team decided to agree with BLM. Mr. Mason presented the Commissioners with the Box Elder
County/Interagency Travel and Recreation Map, which included all of the BLM
recommendations. Mr. Mason recommended adopting
the plan. He also asked for permission
to put the updated map on the Internet under the Box Elder County web
site. He said this would permit
incorporating future changes on a timely basis, and showing the effective date
on the map will indicate change status.
MOTION: A motion was made by Commissioner Davis to approve the adoption of the updated map
and plan that is consistent with the BLM recommendations. The motion died for lack of a second.
MOTION: Commissioner Hansen made a motion to table
for two weeks and that the Commissioners go on a road trip and see the roads again. Chairman
Rees seconded the motion, and the motion carried 2-1 with Commissioner Davis voting nay.
County Planner
Garth Day was asked to put together a formal access management team structure
policy, and that a draft be ready by May 4.
Jerry Mason said
Sheriff Jensen held a meeting with all the agencies, and they have worked out a
schedule for policing and enforcing the access management plan. Mr. Mason said it is important to give the
agencies the updated plan. He feels
really good about how all the agencies are working together.
ADJOURNMENT
A motion was made
by Commissioner Hansen to adjourn. Commissioner
Davis seconded the motion, and the meeting adjourned at 11:32 a.m.
ADOPTED AND
APPROVED
in regular session this____day of
April 2004.
_______________________________
Suzanne R. Rees,
Chairman
_______________________________
Clark N. Davis,
Commissioner
_______________________________
Scott Hansen,
Commissioner
ATTEST:
__________________________
LuAnn Adams,
Recorder/Clerk