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MINUTES
BOX ELDER COUNTY
COMMISSION
JANUARY 27, 2004
The Board of County
Commissioners of Box Elder County, Utah met in a work session at the County
Courthouse, 01 South Main Street in Brigham City, Utah at 8:00 a.m. on JANUARY
27, 2004 following members were
present:
Suzanne R. Rees Chairman
Clark N. Davis Commissioner
Scott Hansen Commissioner
LuAnn Adams Recorder/Clerk
The following items
were discussed:
1. Fire Department
Update – Greg Martz
2. Perry Flood Control
Administration – Roger Handy/Garth Day
3. Resolution/Communication
with Parties to Threatened, Pending or Ongoing Litigation Against County – Amy
Hugie
4. Proposed Nuclear
Storage Facility – Commissioner Davis
5. COG Meeting –
Suzanne Rees
6. Secondary Water
Rights – Suzanne Rees
The work session
adjourned at 8:59 a.m.
The regular session
was called to order by Chairman Rees at 9:00 a.m. with the following members
present, constituting a quorum:
Suzanne
R. Rees Chairman
Clark N. Davis Commissioner
Scott Hansen Commissioner
LuAnn Adams Recorder/Clerk
The prayer was
offered by Commissioner Davis.
APPROVAL OF MINUTES
THE MINUTES OF THE
REGULAR MEETING OF JANUARY 20, 2003 WERE APPROVED ON A MOTION AS WRITTEN BY COMMISSIONER DAVIS, SECONDED BY COMMISSIONER HANSENAND UNANIMOUSLY CARRIED.
AGENDA: ATTACHMENT
NO. 1
FOLLOW-UP BUSINESS
Letter to All
Municipalities Receiving 911 Funds – Roger Handy
County Auditor Roger Handy presented a letter to the
Commissioners that he was asked to prepare for the various communities about
911 revenue that has been received for the past few months.
PETTY CASH FUND –
ROGER HANDY
MOTION: A motion was made by Commissioner Davis to approve a petty cash fund for the
Commission Office in the amount of $100.00.
The motion was seconded by Commissioner
Hansen and unanimously carried.
REQUEST FOR TAX
DEFERRAL – ROGER HANDY
County Auditor Roger Handy said Angie Thompson received land in Box Elder County in a settlement for her injury at Belmont Springs, and she is trying to sell the land. She is requesting a tax deferral.
MOTION: A motion was made by Commissioner Davis to deny the tax deferral request. The motion was seconded by Commissioner Hansen and unanimously carried.
CONSOLIDATED
DISPATCH SERVICE – SHERIFF JENSEN
Sheriff Jensen informed the Commissioners that copies of the contract were distributed to the Cities. The completed contract needs to be sent to the State Tax Commission. The Sheriff is continuing to follow-up to make sure the contract is signed as quickly as possible by the municipalities. He then asked the Commission to sign the Cooperative Agreement for Dispatch.
MOTION: A motion was made by Commissioner Hansen to approve the Cooperative Agreement for
Dispatch for Box Elder County and allow Chairman Rees to sign. The motion was seconded by Commissioner Davis and unanimously carried.
SPILLMAN CONTRACT –
LYNN YEATES
Deputy Sheriff Lynn Yeates informed the Commissioners on the costs associated with Spillman relating to the contract signed by the agencies in Box Elder County. He said costs are going to change every time there is a new user. The total cost of the system is $54,240, which is divided among all agencies according to the number of users. Currently it is approximately $26.00 per person per month.
REAPPOINTMENT TO
BEAR RIVER WATER CONSERVANCY DISTRICT – COMMISSIONER HANSEN
Commissioner Hansen explained that the terms of Dave Forsgren and Wayne Payne have expired, and they have expressed interest in serving another term on the Bear River Water Conservancy District.
MOTION: A motion was made by Commissioner Hansen to reappoint Dave Forsgren and Wayne Payne
to the Bear River Water Conservancy District for a four-year term, expiring
December 31, 2007. The motion was
seconded by Commissioner Davis and
unanimously carried.
RESOLUTION/COMMUNICATION
WITH PARTIES TO THREATENED, PENDING OR ONGOING LITIGATION AGAINST COUNTY – AMY
HUGIE
County Attorney Amy Hugie said she feels this policy would be good to implement as a practical matter regarding who is going to communicate with the parties during litigation. The policy will help protect the attorney/client relationship. This policy will also be a good faith effort that will show Box Elder County is trying to cooperate with our Insurance Company. This policy will also help the elected officials and department heads if they are asked questions. It will protect the County and the County’s resources. The Commissioners discussed a minor change to the resolution.
MOTION: A motion was made by Commissioner Davis to adopt Resolution 04-03 with changes. The motion was seconded by Commissioner Hansen and unanimously carried.
(See Attachment No.
2 – Resolution 04-03.)
PAYROLL DIRECT
DEPOSIT – COMMISSIONER DAVIS
Commissioner Davis said during department head meeting County Assessor/Treasurer Monte Munns stated that he is having a lot of people asking for their paychecks early. In order to avoid this problem, Commissioner Davis recommends direct deposit.
County Auditor
Roger Handy said the problem is a minor one, and the reason Monte brought it up
was a couple of people have cashed their checks on Thursday. This did not cost the County money because
there is sufficient money in the bank account.
Mr. Handy thinks it would be over-reacting to mandate employees to have
direct deposit. The Auditor’s Office
still has to print the check stubs and distribute. Mr. Handy does not feel direct deposit should be mandated.
MOTION: Commissioner Davis made a motion that the
County requires direct deposit except in hardship cases approved by supervisors.
Seasonal employees are also exempt. The
motion was seconded by Commissioner Hansen
and unanimously carried.
Supervisors will be
instructed to check with their employees to make sure the direct deposit will
not cause a hardship.
PROPOSED NUCLEAR
STORAGE FACILITY – COMMISSIONER DAVIS
Commissioner Davis
said Jay Tanner of Grouse Creek asked him if he was aware of what is being
proposed to the Atomic Safety Licensing Board by Bill Peterson regarding the
Pigeon Spur Fuel Bank. Commissioner
Davis said there is a petition that needs to be responded to by January 28
regarding the County’s position on the Nuclear Waste Storage Facility. Bill Peterson has come to the Commission in
prior years, and the Commissioners referred Mr. Peterson back to the State and
gave very little encouragement. The
Commissioners have had no correspondence from Bill Peterson. In work session the Commissioners talked
through whether they wanted to make a response. The assessment of the response was that the Commissioners are
opposed to the citing of a nuclear storage facility by Lucin.
MOTION: A motion was made by Commissioner Davis to adopt Resolution 04-04, a resolution
opposing the proposed nuclear waste storage facility located in Box Elder
County. The motion was seconded by Commissioner
Hansen and unanimously carried.
(Attachment No. 3 –
Resolution 04-04)
WARRANT REGISTER –
COMMISSIONERS
The warrant register was signed, and the following claims were approved for payment: Claims number 29093 thru 29143 in the amount of $31,373.51. Claims 29196 thru 29215 in the amount of $3,599.91.
PERSONNEL ACTIONS –
COMMISSIONERS
CORRECTIONS: Alicia R. Gallegos,
compensation change, effective 01/25/04
ON CALL: Corey Taylor,
compensation change, effective 01/05/04
ASSIGNMENT REVIEW -
COMMISSIONERS
The Commissioners reviewed assignments.
LANDLIGHT.COM – ED
PAYNE
Ed Payne, Landlight.com, came before the Commissioners to explain that Landlight is a project of INGEO that ties into the County’s database and is designed to have title companies do research from their offices. He presented the Commissioners with a package showing what the product does and also letters of recommendation. Mr. Payne said he originally started working with Monte Munns to have property information sheets on the web and was told that anything that happens on the web needs to come before the County Commission. Mr. Payne said recently he has been talking to LuAnn Adams about putting her recorder application on the web. He felt she was interested to the point she would like to own a license. He asked the Commissioners for permission to speak with LuAnn and Monte and possibly a sub-committee from the IT Department to see if something could be worked out. He said one of the advantages of his project is Box Elder County has the same database as Cache County and Landlight has been running in Cache County since 1999. The bugs have been worked out. The customers are very pleased, and the title companies can work in a more efficient manner. He said the County will be able to recoup costs for publishing things on the web, and there is a big interest to all parties.
County Auditor Roger Handy said it needs to be revenue neutral to the County and make sure there is a way to recover the revenue.
The Commissioners recommended that a committee consisting of Monte Munns, Keith Keller, Roger Handy and LuAnn Adams come back to the Commissioners with their proposal.
OTHER BUSINESS
Chairman Rees said she was invited to the Utah State Brigham City Campus celebration of 1000 students enrolled in the school this semester. She applauded the extension for how far they have come in the short time the school has been open.
ADJOURNMENT
A motion was made
by Commissioner Hansen to adjourn. Commissioner
Davis seconded the motion, and
the meeting adjourned at 10:25 a.m.
ADOPTED AND
APPROVED
in regular session this____day of
January 2004.
_______________________________
Suzanne R. Rees,
Chairman
_______________________________
Clark N. Davis,
Commissioner
_______________________________
Scott Hansen,
Commissioner
ATTEST:
__________________________
LuAnn Adams,
Recorder/Clerk