BOX ELDER COUNTY
LOCAL EMERGENCY PLANNING COMMITTEE
These By-Laws shall not be in conflict with Title III, SARA.
NAME AND PRINCIPAL OFFICE
This organization shall be known as the Box Elder County Local Emergency Planning Committee, hereafter referred to as “the Committee.” The principal office of the Committee will be within the State of Utah, County of Box Elder, in a location to be determined by it’s members or it’s Executive Committee.
PURPOSE AND OBJECTIVES
The purposes and objectives of the Local Emergency Planning Committee are:
(a) To hold scheduled public meetings to establish short and long range plans subject to Title III of the Hazardous Materials Emergency Preparedness Program.
(b) To provide planning, support and focus on the hazardous materials in fixed facilities and transportation routes by performing a hazards analysis or updating the current analysis utilized.
(c) To give guidance in the development of a County Hazardous Materials Emergency Plan/Annex that utilizes the expertise, resources and methods that are cost effective and provide for timely response by the county.
(d) To receive notification from the public on local area mitigation of hazards and/or problems.
(e) To respond to community right-to-know requests.
(f) To conduct post-incident evaluation of emergency response with agencies that were involved.
(g) To address preparedness, mitigation, response and recovery from natural hazards.
(h) Incident response to provide unified response and coordination. Also, in the event of a hazardous materials emergency, a designated LEPC representative, as designated in the County Hazmat Plan, will act as the On-Scene LEPC Representative to advise local/county officials on appropriate actions and measures to protect the population. This will be accomplished through the use of written plans created specifically for the response to hazardous material incidents.
(i) Adopts policy, rules and procedures through resolution to accomplish the goals and objectives of the LEPC.
(j) Issue administrative notices, orders and actions to enhance compliance with SARA Title III and other laws as applicable.
Section 1. Categories of Members.
There shall be two categories of members: Active Members and Associate Members.
(a) Active Member. Attends fifty percent of the meetings held in a twelve (12) month period. An active member of the LEPC has full voting and other privileges, and will be, but are not limited to, companies that are required to file a report to the requirements of SARA Title III and local government agencies.
(b) Associate Member. Any organization in any way interested in the activities of the LEPC may be admitted as an associate member under such terms and with such privileges as the Executive Committee may determine. An Associate Member may participate in meeting discussions.
Section 2. Voting.
Each active member shall be entitled to one vote in the affairs of the Committee.
Section 3. Duration of Membership.
Membership in the Committee may terminate by voluntary withdrawal as provided in these by-laws. All rights, privileges and interest of a member in or to the Committee shall cease on termination of membership. Any member may, by giving written notice of such intention, withdraw from membership. Withdrawals shall be effective on fulfillment of all obligations to the date of withdrawal.
Section 1. Meetings.
The LEPC shall have regularly scheduled meetings throughout each calendar year, unless otherwise ordered by the members of the Executive Committee. Meetings shall be open to active and associate members. Notice of such meetings, issued by the Director, shall be sent via email to the last recorded email address of each member at least seven (7) days before the time appointed for the meeting.
Section 2. Quorum.
(a) A voting quorum of the LEPC Committee shall consist of no less than three members of the Executive Committee and four other active members. In case there are less than this number, the presiding officer may adjourn from time to time until a quorum is present.
(b) A voting quorum of the Executive Committee shall be by majority vote with a minimum of four members present.
Section 3. Order of Business.
The order of business for meetings may include:
(a) Call to order.
(b) Approval of minutes of previous meeting.
(c) Unfinished business.
(d) New business.
(e) Committee reports.
(f) Election of officers when scheduled.
The order of business may be altered or suspended at any meeting by a majority vote of the members present. The usual parliamentary rules as laid down in Robert’s Rules of Order shall govern, when not in conflict with these by-laws.
Section 4. Special Meetings.
Special meetings of the Committee may be called at any time by either the Chair or Vice-Chair or by the Director. Seven (7) days notice of any special meeting must be given to the members of the Committee and the notice must state the meeting objective
Section 1. Elective Officers.
The elective officers of the Committee shall be a Chair and Vice-Chair. One from the private sector and one from a government entity. The Chair and Vice-Chair shall be elected by the LEPC during the October meeting each year.
Section 2. Terms.
The Chair and Vice-Chair shall take office immediately upon their election. Chair shall serve a term of one year. Vice-Chair shall serve a term of one year and then assume the position of Chair and serve a term of one year or until successors are duly elected. Officers are eligible for re-election.
Section 3. Chair and Vice-Chair.
The Chair and Vice-Chair shall be the Chief Officers of the Committee. The Chair and/or Vice-Chair and Director, or his designated representative, shall be present at meetings of the Committee and of the Executive Committee. The Chair and Vice-Chair shall be assigned an equal number of sub-committees for which each shall act as a member. The Chair and Vice-Chair shall communicate to the Committee such matters and make such suggestions that promote the welfare and increase the usefulness of the Committee and shall perform such other duties as are necessarily incident to the office.
Section 4. Director.
The Director of the Box Elder County Emergency Services will be the appointed Director of the Box Elder County Local Emergency Planning Committee. The Administration and management of the Committee shall be vested in the Director. The Director shall direct the activities of the Committee and perform such other duties as may be defined by the Executive Committee. It shall be the duty of the Director:
(a) To give notice of and attend all meetings of the Committee and to make provisions for the keeping of a record of proceedings.
(b) To conduct correspondence and to carry into execution all orders, votes and resolutions not otherwise committed.
(c) To keep a list of the members of the Committee.
(d) The LEPC grant will be handled by the Director. All expenditures shall be approved by a majority vote of the Executive Committee. All expenditures must be facilitated by the Director and reported back to the LEPC.
Section 1. Executive Committee.
The Executive Committee shall consist of the Chair, Vice-Chair, Director and three Active Members from the LEPC Committee, as recommended by the Chair or Vice-Chair and voted on by the LEPC, at a term limited to run concurrent with the Chair’s term.
Section 2. LEPC Committee.
The LEPC shall consist of but not be limited to the following agencies, facilities
and citizen representatives. Active voting members will be sought from but not
be limited to this list:
(2) Vice Chair
(3) Director to the Committee
(4) EMS Responders
(5) Health Care Providers
(6) Health Department Representatives
(7) UHP Representatives
(8) Police Representatives
(9) Sheriff Representatives
(10) Public-At-Large Representatives
(11) County Fire Representatives
(12) City Fire Representatives
(13) All Tier II Reporting Businesses
(14) City Representatives (one from each city)
(15) Public Official Representatives
(16) Legal Representation
(17) Utilities Representative
(18) Utah National Guard Representatives
(19) Public Works Representatives
(20) Transportation (railroad, big carriers, airport)
(21) Volunteer Agencies Representatives
(22) State Emergency Management Representatives
(23) News Media Representatives
Section 3. Sub-Committees.
The LEPC may have Sub-Committees. Sub-Committees may be established from time to time by a vote of the active membership. Terms on sub-committees shall be for two years. Each Sub-Committee shall have a chairperson, selected by that committee, who shall be responsible for directing and coordinating the affairs of the committee. Vacancies that occur on any committee may be filled by the remaining members for the unexpired term.
These By-Laws may be amended, repealed or altered, in whole or in part, by a majority vote at
any duly organized meeting of the Committee.
These by-laws revised on March 17, 2008: