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Box Elder County Employee Handbook


 

 

Section 1 Introduction

1-1 Purpose  1-2 Equal Employment Opportunity

1-3 Employee Rights 

Section 2 Employee Status Classification

2-1 Anniversary Date  2-2 Evaluation Employee

2-3 Temporary Employee  2-4 Full-time Employee

2-5 Part-time Employee  2-6 Reduction in Work Force

2-7 Volunteers 

Section 3 Job Classification and Wage Scale

3-1 Job Grades  3-2 Wage Steps

3-3 Chief Deputy Wages  3-4 Annual Salary Increase for Elected Officials

3-5 Reclassification  3-6 Personnel Files and Review

Section 4 Personnel Actions

4-1 Announcement of Positions  4-2 Selection

4-3 Promotions  4-4 Reassignment/Transfers/Demotions

4-5 Resignation 

Section 5 Discipline

5-1 Policy  5-2 Action

5-3 Causes for Discipline  5-4 Causes for Discipline/Immediate Dismissal

5-5 Causes for Discipline/Suspension/Dismissal  5-6 Procedures for Discipline 5-7 Termination

Section 6 Grievance Procedure

6-1 Policy  6-2 Original Grievance

6-3 Explanation of Rules  6-4 Steps in the Procedure

6-5 Appeal Board  6-6 Management’s Failure to Act

Section 7 Work Policies

7-1 Work Hours  7-2 Overtime

7-3 Pay period and checks  7-4 End of Employment

7-5 Uniform Allowance  7-6 Daylight Saving Time

7-7 Lunch and Break Periods 

Section 8 Employee Benefits

8-1 Employees averaging 32-40 hours per week  8-2 Employees averaging 24-31 hours per week

8-3 Employees below 24 hours per week  8-4 Holidays

8-5 Vacation  8-6 Sick Leave

8-7 Leave without Pay  8-8 Other Forms of Leave

8-9 Health Insurance  8-10 Retirement

 

Section 9 Fair Labor Standards Act

9-1 Policy  9-2 Exemptions

9-3 Overtime  9-4 Approval

9-5 Calculating Overtime  9-6 Compensation

9-7 On-Call Pay  9-8 Night Time Differential

9-9 Termination  9-10 Recordkeeping

9-11 Declared Disaster

Section 10 Employee Committee

10-1 Policy

Section 11 Miscellaneous Policies

11-1 Personnel Action  11-2 Clothing, Appearance and Personal Hygiene

11-3 Outside Employment  11-4 Personal Finances

11-5 Soliciting  11-6 Nepotism

11-7 Political Activity  11-8 Telephone

11-9 An employee of the People  11-10 Smoking

11-11 Retirement Contributions for Exempt Employees/Elected Officials: Non-participation Plan   

11-12 Organizational Participation

11-13 Education and Self-Improvement  11-14 Tool Allowance

 

Section 12 Harassment

12-1 General Provisions  12-2 Policy

12-3 Definitions  12-4 Offensive Conduct

12-5 Disciplinary Action  12-6 Reporting Procedure

Section 13 Drug-Free Workplace

13-1 Definitions  13-2 Testing

13-3 Notice  13-4 Consequences of Test Refusal

13-5 Guidelines – Procedures  13-6 Confidentiality

13-7 Box Elder County Consent Form

Section 14 Family and Medical Leaves of Absence

14-1 Introduction  14-2 FMLA Definition

14-3 Basic FMLA Leave Entitlement  14-4 Military FMLA Leave Entitlement

14-5 Calculations of 1 week/26 weeks  14-6 Eligibility

14-7 Basic Regulations and Conditions of Leave  14-8 Status of Employee Benefits during Leaves of Absence

14-9 Procedures  14-10 Employee Status after FMLA Leave

 

Section 15 Information Technology Resources – Acceptable Use Policy

15-1 Purpose of County-Provided Information Technology Resources  15-2 Purpose of this Policy

15-3 Privacy Issues and Legal Implications  15-4 Retention/Disposition of Electronic Records

15-5 Warnings/Corrective Actions  15-A Appendix A – Responsibilities

15-B Appendix B – Unacceptable Use of IT Resources  15-C Appendix C – Overview of Technologies

 

Section 16 Fleet Management – County Wide

16-1 Ownership/Responsibility  16-2 Vehicle/Equipment Rotation

16-3 Funding Method – Normal Replacement  16-4 Participation and Authority

16-5 Vehicle Turn-In  16-6 Surplus Vehicles

16-7 Motor Pool/Vehicle Sharing  16-8 Maintenance

16-9 Gas Card  16-10 Vehicle Damage

16-11 Requirements to Operate County Vehicles and Motorized Equipment  16-12 Unauthorized Use

16-13 Vehicle Availability  16-14 Collision Investigation Involving Employee and/or Vehicles

16-15 Incentive Program for Safe Driving  16-16 Failure to Comply

 

Section 17 Travel

17-1 General Provisions  17-2 Department Travel Budget

17-3 Reimbursable Expenses  17-4 Non-Specified Expenses

17-5 Receipts  17-6 Expense Reports

17-7 Road Department  17-8 Request for Travel Authorization

Section 18 Military Leave

18-1 Purpose  18-2 Definition

18-3 Leave of Absence  18-4 Annual Training

18-5 Reemployment Criteria  18-6 Prior Notice

18-7 Five-Year Limit  18-8 Release from Service under Honorable Conditions

18-9 Timely Application for Reemployment  18-10 Entitlements After Return From Service

18-11 Entitlements of Returning Disabled Veterans  18-12 Entitlements during Service

18-13 Protection Against Discrimination

Section 19 Transportation and Vehicle Allowance Policy

19-1 General Provisions  19-2 Categories

19-3 Drivers License Check  19-4 Commercial Drivers License (CDL)

19-5 Verification of License and Insurance  19-6 Safe Driving Practices

19-7 Reporting Accidents  19-8 Seat Belts

19-9 Cell Phones  19-10 Accident Review Board

 

Section 20 Conflict of Interest

20-1 Declaration of Conflict of Interest  20-2 Statement of Employee

Section 21 Occupational Safety and Health

21-1 Occupational Safety and Health Act  21-2 Hazard-Free Workplace

21-3 Safety Officer/Supervisor Responsibility  21-4 Safety Rules and Regulations   

21-5 Employee Accidents and Injuries


Section 22 Time Keeping Policy

 

22-1 Official Time  22-2 Daily Clock-in/Clock-out  22-3 Falsification or tampering   

22-4 Time Clock Problems  22-5 Overtime