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Box Elder County Employee Handbook


Section 1 Introduction

1-1 Purpose 
1-2 Equal Employment Opportunity
1-3 Employee Rights 

Section 2 Employee Status Classification

2-1 Anniversary Date 
2-2 Evaluation Employee
2-3 Temporary Employee 

2-4 Full-time Employee
2-5 Part-time Employee 
2-6 Reduction in Work Force
2-7 Volunteers 

Section 3 Job Classification and Wage Scale

3-1 Job Grades 
3-2 Wage Steps
3-3 Chief Deputy Wages 

3-4 Annual Salary Increase for Elected Officials
3-5 Reclassification
3-6 Personnel Files and Review
3-7 Pay Period and Checks
3-8 Procedures for Classification of Grade/Step for Sheriff's Deputies and Corrections Officers

Section 4 Personnel Actions

4-1 Announcement of Positions 
4-2 Selection
4-3 Promotions 

4-4 Reassignment/Transfers/Demotions
4-5 Resignation
4-6 End of Employment 

Section 5 Discipline

5-1 Policy 
5-2 Action
5-3 Causes for Discipline 

5-4 Procedures for Discipline
5-5 Termination

Section 6 Grievance Procedure

6-1 Policy
6-2 Original Grievance
6-3 Explanation of Rules 

6-4 Steps in the Procedure
6-5 Board of Appeals 
6-6 Management’s Failure to Act

Section 7 Employee Benefits

7-1 Employees averaging 40 hours per week
7-2 Employees averaging 30-39 hours per week
7-3 Employees averaging 24-29 hours per week 
7-4 Employees below 24 Hours per Week
7-5 Holidays
7-6 Vacation  
7-7 Sick Leave
7-8 Leave without Pay 
7-9 Other Forms of Leave
7-10 Health Insurance 

Section 8 Fair Labor Standards Act

8-1 Policy  
8-2 Exemptions
8-3 Overtime 
8-4 Approval
8-5 Calculating Overtime  
8-6 On-Call Pay
8-7 Night Time Differential
8-8 Declared Disaster

Section 9 Employee Committee

9-1 Employee Committee
9-2 Benefits Committee

Section 10 Miscellaneous Policies

10-1 Personnel Action 
10-2 Clothing, Appearance and Personal Hygiene
10-3 Outside Employment 
10-4 Personal Finances
10-5 Nepotism
10-6 Political Activity  
10-7 Public Relations 
10-8 Smoking
10-9 Education and Self-Improvement 
10-10 Tool Allowance
10-11 Uniform Allowance
10-12 Daylight Saving Time
10-13 Lunch and Break Periods
10-14 Call Back to Work
10-15 Employee Volunteers

Section 11 Harassment

11-1 General Provisions 
11-2 Policy
11-3 Definitions 
11-4 Offensive Conduct
11-5 Disciplinary Action
11-6 Reporting Procedure 

Section 12 Drug-Free Workplace

12-1 Definitions 
12-2 Testing
12-3 Notice 
12-4 Consequences of Test Refusal
12-5 Guidelines – Procedures 
12-6 Confidentiality
12-7 Box Elder County Consent Form

Section 13 Family and Medical Leaves of Absence

13-1 Purpose  
13-2 Definition
13-3 Scope 
13-4 Eligibility
13-5 Basic Regulations and Conditions of Leave 
13-6 Notification and Reporting Requirements
13-7 Status of Employee Benefits During Leaves of Absence 
13-8 Procedures

Section 14 Information Technology Resources – Acceptable Use Policy

14-1 Purpose of County-Provided Information Technology Resources 
14-2 Purpose of this Policy
14-3 Privacy Issues and Legal Implications  
14-4 Retention/Disposition of Electronic Records
14-5 Warnings/Corrective Actions 
14-A Appendix A – Responsibilities
14-B Appendix B – Unacceptable Use of IT Resources 
14-C Appendix C – Overview of Technologies

Section 15 Fleet Management – County Wide

15-1 Ownership/Responsibility 
15-2 Driver's License Check
15-3 Vehicle/Equipment Rotation
15-4 Funding Method – Normal Replacement 
15-5 Participation and Authority
15-6 Vehicle Turn-In 
15-7 Surplus Vehicles
15-8 Motor Pool/Vehicle Sharing 
15-9 Maintenance
15-10 Gas Card 
15-11 Vehicle Damage
15-12 Requirements to Operate County Vehicles and Motorized Equipment 
15-13 Unauthorized Use
15-14 Vehicle Availability 
15-15 Collision Investigation Involving Employee and/or Vehicles
15-16 Incentive Program for Safe Driving 
15-17 Accident Review Board
15-18 Commercial Driver License (CDL)
15-19 Failure to Comply

Section 16 Travel

16-1 General Provisions 
16-2 Department Travel Budget
16-3 Reimbursable Expenses 
16-4 Non-Specified Expenses
16-5 Receipts 
16-6 Expense Reports
16-7 Road Department 
16-8 Request for Travel Authorization

Section 17 Military Leave

17-1 Purpose 
17-2 Definition
17-3 Leave of Absence 
17-4 Annual Training
17-5 Re-employment Criteria 
17-6 Prior Notice
17-7 Five-Year Limit 
17-8 Release from Service under Honorable Conditions
17-9 Timely Application for Re-employment 
17-10 Entitlements After Return From Service
17-11 Entitlements of Returning Disabled Veterans 
17-12 Entitlements During Service
17-13 Protection Against Discrimination

Section 18 Conflict of Interest

18-1 Declaration of Conflict of Interest 

Section 19 Occupational Safety and Health

19-1 Occupational Safety and Health Act 
19-2 Hazard-Free Workplace
19-3 Safety Officer/Supervisor Responsibility  

19-4 Safety Rules and Regulations
19-5 Employee Accidents and Injuries  

Section 20 Time Keeping Policy

20-1 Official Time
20-2 Daily Clock-in/Clock-out
20-3 Falsification or Tampering
20-4 Time Clock Problems
20-5 Overtime
20-6 Exempt Employees
20-7 Timekeeping through Electronic Devices
20-8 Approving Employee Time