Box Elder Employee Policies
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Box Elder County Employee Handbook


Section 1 Introduction

1-1 Purpose 
1-2 Equal Employment Opportunity
1-3 Employee Rights 

Section 2 Employee Status Classification

2-1 Anniversary Date 
2-2 Evaluation Employee
2-3 Temporary Employee 

2-4 Full-time Employee
2-5 Part-time Employee 
2-6 Reduction in Work Force
2-7 Volunteers 

Section 3 Job Classification and Wage Scale

3-1 Job Grades 
3-2 Wage Steps
3-3 Chief Deputy Wages 

3-4 Annual Salary Increase for Elected Officials
3-5 Reclassification
3-6 Personnel Files and Review
3-7 Pay Period and Checks
3-8 Procedures for Classification of Grade/Step for Sheriff's Deputies and Corrections Officers
Exhibit A
3-9 Procedures for Classification of Grade/Step for Lateral Transfer Sheriff's Deputies and Corrections Officers
3-10 Longevity Salary Increase

Section 4 Personnel Actions

4-1 Announcement of Positions 
4-2 Veteran's Preference
4-3 Selection
4-4 Promotions 

4-5 Reassignment/Transfers/Demotions
4-6 Resignation
4-7 End of Employment 

Section 5 Discipline

5-1 Policy 
5-2 Action
5-3 Causes for Discipline 

5-4 Procedures for Discipline
5-5 Termination

Section 6 Grievance Procedure

6-1 Policy
6-2 Original Grievance
6-3 Explanation of Rules 

6-4 Steps in the Procedure
6-5 Board of Appeals 
6-6 Management’s Failure to Act

Section 7 Employee Benefits

7-1 Employees averaging 40 hours per week
7-2 Employees averaging 30-39 hours per week
7-3 Employees averaging 24-29 hours per week 
7-4 Employees below 24 Hours per Week
7-5 Holidays
7-6 Vacation  
7-7 Sick Leave
7-8 Leave without Pay 
7-9 Other Forms of Leave
7-10 Health Insurance 
7-11 Employee Wellness Program

Section 8 Fair Labor Standards Act

8-1 Policy  
8-2 Exemptions
8-3 Overtime 
8-4 Approval
8-5 Calculating Overtime  
8-6 On-Call Pay
8-7 Night Time Differential
8-8 Declared Disaster

Section 9 Employee Committee

9-1 Employee Committee
9-2 Benefits Committee

Section 10 Miscellaneous Policies

10-1 Personnel Action 
10-2 Clothing, Appearance and Personal Hygiene
10-3 Outside Employment 
10-4 Personal Finances
10-5 Nepotism
10-6 Political Activity  
10-7 Public Relations 
10-8 Smoking
10-9 Education and Self-Improvement 
10-10 Tool Allowance
10-11 Uniform Allowance
10-12 Daylight Saving Time
10-13 Lunch and Break Periods
10-14 Call Back to Work
10-15 Employee Volunteers
10-16 Gift Cards
10-17 Break time for Nursing Mothers

Section 11 Harassment

11-1 General Provisions 
11-2 Policy
11-3 Definitions 
11-4 Offensive Conduct
11-5 Disciplinary Action
11-6 Reporting Procedure 

Section 12 Drug-Free Workplace

12-1 Definitions 
12-2 Testing
12-3 Notice 
12-4 Consequences of Test Refusal
12-5 Guidelines – Procedures 
12-6 Confidentiality
12-7 Box Elder County Consent Form

Section 13 Family and Medical Leaves of Absence

13-1 Purpose  
13-2 Definition
13-3 Scope 
13-4 Eligibility
13-5 Basic Regulations and Conditions of Leave 
13-6 Notification and Reporting Requirements
13-7 Status of Employee Benefits During Leaves of Absence 
13-8 Procedures

Section 14 Information Technology Resources – Acceptable Use Policy

14-1 Purpose of County-Provided Information Technology Resources 
14-2 Purpose of this Policy
14-3 Privacy Issues and Legal Implications  
14-4 Retention/Disposition of Electronic Records
14-5 Warnings/Corrective Actions 
14-A Appendix A – Responsibilities
14-B Appendix B – Unacceptable Use of IT Resources 
14-C Appendix C – Overview of Technologies

Section 15 Fleet Management – County Wide

15-1 Ownership/Responsibility 
15-2 Driver's License Check
15-3 Vehicle/Equipment Rotation
15-4 Funding Method – Normal Replacement 
15-5 Participation and Authority
15-6 Vehicle Turn-In 
15-7 Surplus Vehicles
15-8 Motor Pool/Vehicle Sharing 
15-9 Maintenance
15-10 Gas Card 
15-11 Vehicle Damage
15-12 Requirements to Operate County Vehicles and Motorized Equipment 
15-13 Unauthorized Use
- On-Call Employee Exception

- Box Elder Sheriff's Office Take-Home Vehicles
- Take Home Mileage for Outside of County
15-14 Vehicle Availability 
15-15 Collision Investigation Involving Employee and/or Vehicles
15-16 Incentive Program for Safe Driving 
15-17 Accident Review Board
15-18 Commercial Driver License (CDL)
15-19 Failure to Comply
15-20 Fleet Vehicle Telematics System (GPS/Cameras)

Section 16 Travel

16-1 Travel Policy
16-2 Expense Report

Section 17 Military Leave

17-1 Purpose 
17-2 Definition
17-3 Leave of Absence 
17-4 Annual Training
17-5 Re-employment Criteria 
17-6 Prior Notice
17-7 Five-Year Limit 
17-8 Release from Service under Honorable Conditions
17-9 Timely Application for Re-employment 
17-10 Entitlements After Return From Service
17-11 Entitlements of Returning Disabled Veterans 
17-12 Entitlements During Service
17-13 Protection Against Discrimination

Section 18 Conflict of Interest

18-1 Declaration of Conflict of Interest 

Section 19 Occupational Safety and Health

19-1 Occupational Safety and Health Act 
19-2 Hazard-Free Workplace
19-3 Safety Officer/Supervisor Responsibility  

19-4 Safety Rules and Regulations
19-5 Employee Accidents and Injuries  

Section 20 Time Keeping Policy

20-1 Official Time
20-2 Daily Clock-in/Clock-out
20-3 Falsification or Tampering
20-4 Time Clock Problems
20-5 Overtime
20-6 Exempt Employees
20-7 Timekeeping through Electronic Devices
20-8 Approving Employee Time

Section 21 Voluntary Shared Leave Pool

21-1 Definitions
21-2 Participation
21-3 Application Process
21-4 Restrictions
21-5 Administration
VSL Participant Statement (to opt-in to the pool)
Application for Pool Usage (to apply to use pool hours)

Section 22 Ethics

22-1 General
22-2 Unethical Conduct
22-3 Management
22-4 Performance of Duties
22-5 Abuse of Position
22-6 Outside Activities
22-7 Privileged Information
22-8 Loss of Property or Funds


Section 23 Workplace Violence

23-1 General
23-2 Reporting Procedures


Section 24 Personal Use of County Property 

24.1.1 Effective Date
24.1.2 Purpose
24.1.3 Applicability and Scope
24.1.3.1 Definitions
24.1.3.2 Policy Statements
24.1.4 Procedures and Responsibilities
24.1.5 Policy Exceptions

Section 25 COVID-19 Emergency Pandemic Leave

25-1 Purpose
25-2 Policy
25-3 Procedures

Temporary Policy Regarding County Services - effective March 19, 2020


County Purchasing Policy